Administration Assistant

4 weeks ago

Melbourne, Australia Aptus Personnel Pty Ltd Full time

Do you want to further develop your skills in Administration?
- Do you have an interest in or experience in Construction?
- South East suburb opportunity

**About the Job**:

- This employer has extensive experience in providing a range of professional building maintenance and construction services in Melbourne and Victoria, to a wide variety of clients.- With a commitment to delivering exceptional service to both Public and Private organisations, from maintenance to major refurbishments and building projects, they pride themselves on their principles, strong customer relationships and value for money.- Due to this commitment to delivering exceptional service to clients, we are seeking a proactive and detail-oriented Administration Assistant to join an energetic team.**About the Role**:

- We are looking for a Junior Administration Assistant to support an existing Administrative team. You will be a multi-tasker who can jump in to assist wherever needed. This role will involve a variety of tasks, which are detailed below;**Responsibilities**:

- Follow up with trades for invoices and ensure timely payment processing.
- Assist in the accounts department with data entry, reconciliation, and other tasks as needed.
- Handle Community Housing invoicing, including processing a high volume of invoices accurately.
- Manage invoicing for smaller jobs and ensure all billing is completed accurately and efficiently.
- Collate information from contractors and upload it to client software, including Programmed VSBA school make safes.
- Assist with on-boarding of contractors and ensure all necessary paperwork is completed.
- Manage the vehicle fleet, including booking in servicing, monitoring fuel cards, and coordinating with RACV.
- Provide support to the admin team and accounts team with ad hoc duties as required.

**What you will bring to the role**:

- Previous experience in an administrative role, experience in the construction industry would be highly desirable but not essential.
- Strong multitasking abilities and proactive approach to work.
- Analytical skills to identify and flag inconsistencies in data.
- Ability to follow direction and work effectively as part of a team.
- Excellent communication and organisational skills.
- Proficiency in Microsoft Office suite and other relevant software.

**What’s in it for you?**
- **Competitive Compensation**: The position offers a salary starting of $55,000-$63,000 depending on your skills and experience.
- **Professional Growth**: Join a company committed to professional development and looking to grow
- Join a **close-knit team** who pride themselves on fostering a supportive and collaborative work environment**Report this job advert**:

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