Legal Team Assistant

2 weeks ago

Melbourne, Australia McMillan Shakespeare Full time

The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia’s salary packaging industry to today, MMS has a proud history of innovation and exceptional service.

Through our subsidiaries, we offer a breadth of services and expertise designed to responsibly deliver superior long-term value to our clients and customers, which include Federal and State governments and some of the largest public and private sector, health and charitable organisations.

In your Legal Team Assistant role provide support services to the Group General Counsel and to the Legal and Compliance Team.

Your responsibilities will include the provision of paralegal duties, secretarial and clerical support, assistance with the preparation of presentations and Board papers, meeting arrangements and minute taking, departmental reporting together with diary management and general legal and compliance administration duties.

A team player with a ‘can do’ attitude, as well as a high level of flexibility, discretion and confidentiality is required to be successful in this role.

**Responsibilities**:

- Coordinate the business diary for the Group General Counsel and ensure the availability of relevant agendas and supporting papers for meetings and engagements.
- On behalf of the Group General Counsel, pro-actively follow up with managers across the Group on matters for which they have responsibility.
- Develop and maintain an extensive network of contacts, and a strong awareness of business developments and priorities, across the Group so that issues which arise can be viewed in an appropriate context.
- Prepare ASIC forms.
- Assist with the drafting of pro forma contractual documents such as non-disclosure agreements and standard form contracts.
- Prepare drafts of presentations and papers for Board, Executive and regular committee meetings, together with ad-hoc papers and correspondence as required.
- Assist Legal team with the preparation of documentation for amendments, withdrawals, mergers and dissolutions of corporations or partnerships.
- Support the Compliance team by partnering with stakeholders within MMS business units to manage the collation of incident and breach reporting, including obtaining supporting documentation, or as otherwise as directed by the Compliance Monitoring Manager.
- Maintain electronic and physical filing systems for matters including creating files for matters, scanning of documents, maintaining the executed documents register, matter lists and external advice register.
- Maintain electronic and physical filing systems for contracts including scanning documents, preparing contract folder packs, maintaining the mail register and archiving of contracts.
- Schedule regular and adhoc meetings for Group General Counsel and the Legal team ensuring phone conferences and video conference facilities are available where required. Organise and attend a variety of scheduled weekly meetings, and act as primary minute-taker. Prepare drafts of minutes and agendas, distribute when finalised and follow up with the respective teams about outstanding action items.
- Collate and produce a variety of regular and ad-hoc departmental reporting including budget variances, resource planning etc.
- Compilation of Legal budget which includes high volume and complex transactions requiring regular re-forecasting and analysis by the Group General Counsel.
- Organise travel and accommodation for Legal and Compliance team..
- Organise internal and external functions and meetings for the Legal and Compliance team, including organising meeting rooms, audio visual equipment, catering and ensuring team presentations are collated and in a consistent format
- Process high amount of monthly invoices from external suppliers
- Maintain adequate stationary provisions for Group General Counsel and the Legal and Compliance team

What we can offer you:
- Our strong people-first culture- Flexible/hybrid working to enhance your work/life balance- Novated lease benefits and discounts- 12 weeks Paid Parental leave and access to our Parents Portal- Exempt Employee Share Plan- Paid Income Protection Insurance under MMSG default Super plan- Access to a broad range of learning and development programs- Career break and volunteering leave- Access to Employee Assistance Program and annual Flu vaccination- Lifestyle Rewards program

As an employer who embraces Diversity, Equity & Inclusion, we hold a collective commitment to foster an environment where all differences are valued and respected. We encourage Aboriginal and Torres Strait Islander people, individuals from all backgrounds, including those caring for and living with disability to apply.

  • Legal Assistant Corporate Law Team

    4 weeks ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Generous Salary Package - Work with an Inclusive Team and Experience Real Work/Life Balance - Innovation | Flexibility | Health & Wellbeing + More!!! We have **a rare opportunity for a Legal Assistant to join a highly recognised national Corporate Advisory practice group** which has some top longstanding and highly lucrative clients. As the experienced...

  • Legal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Diverse and "hands on role" - Friendly, down to earth team - Attractive salary package Exciting opportunity for an experienced and motivated Legal Assistant to join a well-established and highly regarded Law Firm based in Camberwell and become an integral member of a friendly, supportive and cohesive team. **About the role...** Supporting two Lawyers in...

  • Legal Assistant

    3 weeks ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Opportunity to Work in the Not-for-Profit Space - Work with an Inclusive Team and Experience Real Work/Life Balance - Diverse + Interesting Area of Law | Have Fun Doing What You Love! This kind of opportunity doesn't come up often. Our client is a market leader across Australia that boasts the **most sought-after NFP legal practices where the predominant...

  • Legal Assistant

    5 days ago

    Melbourne, Australia Legal People Full time

    Varied role offering variety and autonomy - Friendly, supportive and positive team - Attractive salary package and benefits! **It's all about you...** Exceptional opportunity for an experienced and talented Legal Assistant to consolidate their career and be part of a highly regarded and well established Law Firm. Assisting a supportive Principal and their...

  • Legal Assistant

    7 days ago

    Melbourne, Australia Legal People Full time

    Exceptional team culture - Varied role with scope and autonomy - Excellent salary package and benefits Exceptional opportunity for a motivated and pro-active Legal Assistant to take their career to the next level in a highly acclaimed global Law Firm. Assisting a senior Partner and two Solicitors in the corporate team you'll enjoy a varied and busy role...

  • Legal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Exceptional opportunity to grow your career - "Hands on" role with variety and scope - Excellent salary package and benefits. With an exceptionally friendly and supportive team culture this is an exciting opportunity for a talented and experienced Legal Assistant to become an integral member of the Construction team in this highly regarded and growing CBD...

  • Executive Legal Assistant

    4 weeks ago

    Melbourne, Australia Blake Oliver Legal Full time

    Paris End Collins Street - Excellent $$$ - Next Step **Leading Destination in the Market** Blake Oliver Legal is working with a global firm, who pride themselves on their reputation, their supportive environment and the benefits they offer staff. With an international flavour and blue-chip clients, the firm offers innovative solutions to their clients and...

  • Legal Assistant to Partner

    4 weeks ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Diversity - Front & Back Ends of File Work - Small Close-Knit Team in a Large National Law Firm - Job Satisfaction + Super Positive Working Environment Are you an experienced Legal Assistant seeking a new challenge? We are currently recruiting for a exciting new role with a highly regarded law firm based in Melbourne's bustling CBD. **About the Role**: As...

  • Legal Assistant Property

    5 days ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Support at Partner Level in an Inclusive Team - Flexibility and a Worklife Balance are a Given! - Fantastic Staff Perks | Top Market Salary on Offer Join this dynamic National law firm, a recipient of numerous awards, as they search for an exceptional Legal Assistant to shine in their thriving Property practice group. Unlock a realm of exclusive benefits...

  • Legal Assistant- Government Litigation

    6 days ago

    Melbourne, Australia Kaleidoscope Legal Full time

    Great salary + benefits - Great team environment - Fantastic career progression **The Firm** This long standing top-tier national law firm offers quality legal services locally and across Europe, America and Asia. Promoting a collaborative team environment, this firm has been recognised with numerous awards making them leaders in the legal arena. **The...

  • Legal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Be involved in all aspects of a dynamic Practice. Enjoy a varied role. - Join a firm that fosters a positive, cohesive and supportive team culture - Excellent salary package and benefits!! Exceptional opportunity for a motivated and pro-active Legal Assistant with 2 to 4 years' experience to join a leading global Law Firm recognised for investing in its...

  • Legal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Friendly, supportive and down to earth team culture - Long-standing and highly regarded Plaintiff Law Firm - Excellent salary package & employee benefits Exciting opportunity for a motivated and career minded Legal Assistant to consolidate their career in a growing and highly regarded Plaintiff Law Firm. Providing secretarial and administrative support to...

  • Legal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Varied and busy "hands on" role - Positive, supportive and social team culture - Great part-time role, 3 days a week. Exceptional opportunity for a self-motivated Legal Assistant to join this sought after mid-tier Law Firm. **Our client is seeking a self-starter with energy, enthusiasm and a positive "can-do" attitude who thrives in a fast-paced...

  • Legal Assistant Construction

    4 weeks ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Top International Firm with Amazing Perks & Culture - Lucrative Market Salary $$$ - Be Part of Building This Renowned PracticeBecome part of an innovative commercia Are you looking for a challenging and rewarding role in a globally recognised firm? Look no further! We are currently **seeking a Legal Assistant with 2+ years of experience to join a renowned...

  • Legal Assistant Administrative Assistant

    4 weeks ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Unique Support Role with Great CBD Location - Leading National Law Firm - Benefits including Flexible Work Arrangements **A rare opportunity at a leading National Firm that prides itself on its excellence, innovative and collaborative culture** is available. They are looking for a Legal Assistant to join their friendly Commercial Mergers & Acquisition team....

  • Legal Assistant Employment

    5 days ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Competitive Market Salary - Flexible Working Approach - Amazing Culture | Supportive Environment Unlock an exclusive opportunity to join a prestigious national law firm, renowned for its enduring legacy in the legal realm. Embark on a captivating journey as a Legal Assistant within their dynamic Employment team. Revel in a plethora of extraordinary benefits...

  • Legal Personal Assistant

    7 days ago

    Melbourne, Australia Legal People Full time

    Support a delightful Partner. - Diverse and complex matters - Positive, friendly and supportive team. Exciting new opportunity for an experienced and motivated Legal Assistant/Secretary to join a well-established and highly regarded Family Law Firm and become an integral member of a friendly, supportive and cohesive team. **About the role...** Providing...

  • In-house Legal Assistant/paralegal Role

    4 weeks ago

    Melbourne, Australia Legal People Full time

    In-house role - Construction Company| Excellent $$$ - Cohesive and down to earth team culture - 'Hands on Role' - where you can 'run the show'! An exciting and pivotal career opportunity for a talented **Legal Assistant/Paralegal **to join this Industry Leader recognised for its innovation, passion and to delivering the best possible outcomes for their...

  • Legal Personal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Support a delightful Partner. - Diverse and complex matters - Positive, friendly and supportive team. Exciting new opportunity for an experienced and motivated Legal Assistant/Secretary to join a well-established and highly regarded Family Law Firm and become an integral member of a friendly, supportive and cohesive team. **About the role...** Providing...

  • Legal Assistant

    4 weeks ago

    Melbourne, Australia Legal People Full time

    Loads of responsibility, autonomy and variety - Be part of a positive, supportive and social firm culture - Consolidate your career at a leading mid-tier Law Firm Exceptional opportunity for a career Legal Assistant to join a sought after mid-tier Law Firm that is recognised for investing in its people and fostering a positive team culture. **It's all...