Project Administration Assistant

7 months ago

Warwick, Australia Civil Mining & Construction Full time

**Are you an experienced Project Administrator living in or near Warwick? Then we have a great local opportunity for you.**:

- Immediate start
- Lifestyle-friendly Monday to Friday roster
- Supportive working environment & great team culture

**About Us**:
CMC is a privately owned, highly respected Queensland-based civil contractor. With a strong focus on people, culture, and services, plus a great track record in delivering multi-million-dollar civil works across Queensland and NSW, we are rapidly growing - and we want you to come along for the ride.

**About the role**:
We are looking for an experienced Project Administration Assistant to join our team based at our new site office in Warwick.

You will be supporting a number of projects including the DRFA Gore Highway Flood Damage Restoration Works, the DRFA Reconstruction Works Western Downs Region, and the DRFA Reconstruction Works Southern Downs Region.

Your hours will be 7 am to 4 pm Monday to Friday and you will be responsible for a range of project administration including reporting, timesheets, purchase orders, reconciling invoices, travel bookings, and end-of-month functions.

**Tasks & Responsibilities**:

- Collecting, scanning, filing, and distributing paperwork;
- Data Entry;
- Invoice and docket matching;
- Generating purchase orders;
- Handling correspondence;
- Maintaining registers;
- Timesheet entry;
- Travel and accommodation bookings;
- General Administration duties;
- Assisting the project team as required.

**About you**:
If this describes you, let’s talk.
- Currently living in or near Warwick;
- Current or recent experience of office-based and/or on-site project delivery;
- Experience with the processing and collating of timesheets;
- A minimum of 12 months experience preparing and reconciling purchase orders, invoicing, and end-of-month reporting;
- Ideally, hold a relevant Business Administration qualification (Cert 3/Cert 4/Diploma);
- Be a team player with excellent time management skills and a can-do attitude;
- The ability to facilitate strong working relationships with both internal and external stakeholders;
- Enjoys and thrives working in a busy team environment;
- Good working knowledge of the Advanced Microsoft Office Suite (including Excel, Word, Outlook) and Microsoft Teams;
- Excellent written and verbal communication skills;
- Strong attention to detail;
- A current open driver’s licence.

**Interested?**:
We respect your time and interest so you will receive a response, whether shortlisted or not.

**Whilst we do offer sponsorship for some of our roles, in this case, you will need to have a current valid visa allowing you the right to work in Australia.**

**As an Equal Opportunity Employer, we acknowledge that diversity strengthens our culture and invite all to apply.**

**We are a proud member of NAWIC - the National Association of Women in Construction.

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