Program Coordinator
1 month ago
**Position Overview**
JBS Australia is embarking on an ERP business transformation program aimed at consolidating seven separate business into a unified SAP platform. This transformation will revolutionize our operations, enhance decision-making capabilities, and streamline processes to drive efficiency and growth. The Project Coordinator is crucial in supporting the ERP Transformation Program for JBS as a business. They assist the project manager in developing project management documents, executing administrative tasks, coordinating resources, and facilitating effective communication among project stakeholders. The Project Coordinator ensures that projects remain within scope, schedule, and budget while achieving organizational goals.
**Responsibilities**
The responsibilities of a Project Coordinator supporting the ERP Transformation Program include, but are not limited to:
- Assisting in Project Development: Collaborate with the project manager in the development of project management documents such as project budgets, project schedules, scope statements, and project plans.
- Administrative and Bookkeeping Tasks: Execute project management administrative and bookkeeping tasks, including managing invoices, purchase orders, and inventory reports.
- Supervising Project Procurement: Supervise the project procurement process to ensure the timely acquisition of necessary resources.
- Client Meetings and Requirements: Meet with project clients to assess their needs, define project requirements, acceptance criteria, and project timelines.
- Resource Allocation: Coordinate the allocation of project resources to ensure the project team has what is needed at the right time.
- Task Assignment and Milestone Management: Assign tasks to team members and help them understand project milestones and deliverables.
- Monitoring Project Progress: Assist project managers in monitoring project progress, and team members' performance, and provide updates to project stakeholders.
- Stakeholder Meetings and Reporting: Schedule stakeholder meetings, document discussions, and generate reports.
- Cross-Team Collaboration: Foster cross-team collaboration to help project team members complete tasks and produce deliverables.
- Project Status Updates: The Project Coordinator will be responsible for collecting and compiling project status updates from team members and stakeholders. This includes tracking project milestones, deliverables, and timelines to ensure project progress is accurately reported.
- Resource Onboarding and Offboarding: The Project Coordinator will facilitate the onboarding process for new team members, ensuring they have the necessary resources, access, and training to start their roles. Similarly, they will also manage the offboarding process for team members who have completed their roles, ensuring a smooth transition and proper handover of responsibilities.
- Journaling Submissions: The Project Coordinator will oversee the submission and documentation of project journals, capturing important information and lessons learned throughout the project lifecycle. This includes maintaining a central repository of project documentation for future reference and knowledge sharing.
- Financial Reporting: The Project Coordinator will assist in financial tracking and reporting, working closely with the finance department to ensure accurate and timely reporting of project expenses, budget allocations, and financial forecasts.
- Workshop and Meeting Arrangements with Key Stakeholders: The Project Coordinator will be responsible for scheduling, coordinating, and organizing workshops, meetings, and other project-related events involving key stakeholders. This includes managing logistics, preparing agendas, and documenting meeting minutes.
- Business Engagement: The Project Coordinator will act as a liaison between the project team and business stakeholders, ensuring effective communication and engagement throughout the project lifecycle. This includes facilitating regular communication channels, addressing queries, and managing stakeholder expectations.
**Skills and Qualifications**
To effectively support the ERP Transformation Program, the following skills are required:
- Communication Skills: Excellent communication skills are essential for interacting with project managers, project sponsors, stakeholders, and the project team.
- Problem-Solving Skills: Project coordinators must possess strong problem-solving skills to address issues, challenges, and different types of problems that may arise during the project.
- Change Management Skills: Adaptability to changes in project plans and the ability to manage variables that may require adjustments to the original project plan.
- Organizational Skills: Strong organizational skills, including time management, delegation, planning, goal setting, and decision-making, are necessary for effective project coordination.
- Objectives of the Role: - The objectives of the Project Coordin
-
Program Coordinator
2 days ago
Brisbane, Australia Hudson Australia Full timeThe Program Coordinator will have the primary focus on developing, planning and coordinating with the PMO team to help manage and support the successful delivery of the program. They will ensure the department's business processes and systems enbale staff to meet business objectivies. The Program Coordinator will play a critical role in the successful...
-
Program Coordinator
7 months ago
Brisbane, Australia HAYS Full timeProgram Coordinator opportunity within Queensland Government Department **Your new company** Program Coordinator opportunity within Queensland Government Department. Initial 9 month contract with possible extension. **Your new role** The Program Coordinator role works in an operational management capacity to support the Senior ICT Program Manager,...
-
Program Coordinator
1 month ago
Brisbane, Australia Queensland Health Full timeThe role Queensland Public Health & Scientific Services have a fixed-term temporary, full-time opportunity for a Program Coordinator to join their team in the Strategy and Coordination Branch. As the Program Coordinator you will support the delivery of strategic program and project advice, conducting research and analysis, and developing options, policies,...
-
Program Coordinator
7 months ago
Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time**As Programs Coordinator, you will specifically**: - Provide supervision to staff to ensure the delivery of high-quality programs and activities to young people, in accordance with relevant legislative provisions, statutory delegations, departmental policies, procedures and contemporary best practice. - Deliver/source training to staff on group...
-
Program Coordinator
6 days ago
Brisbane, Australia u&u Recruitment Partners Full timeAbout BEDA Brisbane Economic Development Agency (BEDA) - a wholly owned subsidiary of Brisbane City Council - plays a vital role in growing Brisbane's economy, driving demand for Brisbane, and creating growth and trade opportunities for local Brisbane businesses. In the current climate, we are taking a lead role in driving Brisbane's economic recovery,...
-
Programming Coordinator
7 months ago
Brisbane, Australia Museum Full timeQueensland Museum Rail Workshops holds a significant place in the hearts of locals and visitors alike. A much-loved destination, it stands as a living testament to Ipswich's rich history, industrial heritage, and the pivotal role it played in the evolution of the region, as the birthplace of Queensland Rail - once the site of Queensland's largest employer....
-
Program Coordinator
4 days ago
Brisbane, Australia Hawksworth Full time6 month contract with possible extension - Brisbane based - Work from home arrangements Hawksworth have partnered with a major financial to on-board Program Coordinator. This is an initial 6 month contract based in Brisbane. The Program Manager will play a role as the 2IC to the Program Director. This role has oversight and responsibility that spans all...
-
Program Coordinator
7 months ago
Brisbane, Australia Residential Tenancies Authority Full timeThe Program Coordinator will be responsible for managing relationships with our delivery partners, program resources, planning, delivery, risk and issues management, governance oversight and reporting, whilst providing the highest quality administrative support to the Program Manager. This role will be responsible for driving team outcomes, clearing the path...
-
Program Coordinator
7 months ago
Brisbane, Australia Queensland Police Service Full timePolice connecting at risk and vulnerable community members to external support service providers has become an embedded strategy of QPS frontline operational policing. Simply known as 'Police Referrals', this strategy enables early and effective interventions in relation to a broad range of social issues where referred individuals are engaged to achieve...
-
Program Coordinator
7 months ago
Brisbane, Australia Department of Agriculture, Fisheries and Forestry Full timeAPS 5 - $78,548 - $86,168 per annum plus superannuation - Biosecurity Operations Division - Brisbane, QLD,Melbourne, VIC,Perth, WA,Sydney, NSW - _Want to work in government to support & protect our agriculture industry? _ - _Utilise your problem solving, reasoning and people engagement skills. _ **Who we are** **Maritime Operations and Regulatory...
-
Program Coordinator
7 months ago
Brisbane, Australia Environment and Science Full time**As the Program Coordinator, AO7 you will**: * - Develop, implement, and continuously review of frameworks and systems to support the provision of regulatory assessments, compliance activities and advice. - Manage assessment and compliance activities in partnership with other QPWS&P teams, other state and local government authorities, key external...
-
Programs and Events Coordinator
7 months ago
Brisbane, Australia Education Full time**About the Department of Education**: The Strategic Communication & Engagement (SCE) branch is responsible for the department's corporate communications, sponsorship and events as well as media and social media. Services provided by SCE ensures that the department has a strategic corporate communications framework and consistent approach to engaging with...
-
Program Coordinator
4 days ago
Brisbane, Australia Hudson Australia Full timeOur client, a large Queensland Government Department, is seeking to engage an experienced **Program Coordinator** to join their Service Delivery Transformation (SDT) Program. The Department are delivering 3 Projects - Compliance in the Field (CitF), Statewide Investigations Solution (SWIS), and Electrical Safety Office Licencing (ESOL) under the SDT Program...
-
Channel Programs Coordinator
7 months ago
Brisbane, Australia Pax8 APAC Full timeNo matter who you are, Pax8 is a place you can call home. We are growing globally, and are now expanding across Australia, New Zealand and Asia. Culture is important to us, and at Pax8, it's business, and it **IS** personal. We are passionate, creative, and humorously offbeat. We work hard, keep it fun, and expect the best. We Elev8 each other. We Advoc8...
-
Program Coordinator
7 months ago
Brisbane, Australia Hudson Australia Full timeThe Program Coordinator role works in an operational management capacity to support the Senior ICT Program Manager, leadership team, and wider program to ensure the Service Delivery Transformation (SDT) Program is meeting governance requirements and is strongly supported and organised to continue progressing forwards with delivery with mínimal...
-
Program Coordinator
4 days ago
Brisbane, Australia Hudson Australia Full timeOur client, a large Queensland Government Department, is seeking to engage an experienced **Program Coordinator**. You will work with the Executive Program Manager to manage the successful delivery of the Rural Water Futures Program. This will include identifying and providing authoritative advice on program management issues and project delivery options;...
-
International Student Program Coordinator
4 weeks ago
Brisbane, Australia Queensland Government Full timeAbout the Department of Education: The Department of Education is committed to giving all children a great start, engaging young people in learning, creating safe and inclusive workplaces and investing in communities for a stronger Queensland. About the opportunity: As the International Student Program Coordinator you will contribute to the delivery of...
-
Program Coordinator Diabetes in School Program
4 months ago
Brisbane, Australia Queensland Health Full timeAbout Us Children's Health Queensland is a specialist statewide hospital and health service dedicated to caring for children and young people from across Queensland and northern New South Wales. We are committed to collaborating with all of our healthcare partners, most importantly families, to ensure we consistently deliver safe, high-quality patient and...
-
Executive and Program Coordinator
2 days ago
Brisbane, Australia HAYS Full timeA full time, permanent executive coordination position in inner north Brisbane, $86,000 - 96,000 + 14% super **Your new company** This government owned organisation ensures safe services and practises across the aviation industry by managing millions of aircraft movements each year. They operate numerous traffic control towers throughout regional and...
-
Indigenous Program Coordinator
6 months ago
Brisbane, Australia Queensland Health Full timeUnder s25 of the Anti-Discrimination Act 1991 (Qld) it is a genuine occupational requirement for the incumbent to be Indigenous to the Aboriginal or Torres Strait Islander Community. The role of the Indigenous Program Coordinator (Evolve Therapeutic Services) is to provide high level, culturally sensitive and clinically appropriate social, emotional and...
