Aps Level 5

2 months ago

Canberra, Australia National Health Funding Body Full time

**Job Reference Number **23-MRDIV-17400

**Classification **APS Level 5

**Job Title **International Travel Liaison Officer

**Division **Medicines Regulation Division

**Branch **International Regulatory Branch

**Section **International Engagement Section

**Applications open date **Friday 21 April 2023

**Applications closing date **Friday 05 May 2023

**Location **Fairbairn, ACT

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$81,372 to $88,000

**Contact Officer Name**:Jayne Foster
**Phone**:(02) 6289 2703

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of a criminal history check, and where relevant a

Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where

required).
- Providing evidence of qualifications.

**Division Responsibilities**

The Medicines Regulation Division (MRD) is responsible for undertaking evaluations of

decisions whether to approve or reject market authorisation of medicines that are

imported, exported, manufactured and supplied in Australia. MRD also has responsibility for

ongoing monitoring of medicines approved for supply in Australia to ensure they continue

to maintain an appropriate level of quality, safety and efficacy following entry into the

Australian marketplace.

**Branch Responsibilities**

The International Regulatory Branch is responsible for TGA's international activities in

relation to medicines regulation and access in Australia to unapproved goods.

**Section Responsibilities**

The International Engagement section has two core responsibilities: and coordination of

TGA’s international engagement activities and managing the international travel

arrangements for HPRG.***

**Key Responsibilities**
- Manage all travel related functions, including international travel costings, financial

acquittals, and reporting; and oversight of the Passport Register and Visa Tracker***
- Manage administrative tasks within the Section, including managing systems and

programs associated with international travel e.g., SAP Concur and the CTM portal.***
- Managing HPRG International dedicated inbox and provide accurate and timely

responses to enquiries***
- Develop and manage relationships with internal and external stakeholders, to

achieve outcomes and facilitate cooperation***
- Appropriately escalating and assisting with resolving issues by liaising with internal

and external stakeholders.***
- Support planning, managing and hosting of international meetings, visitors and

official delegations.***
- Support the international travel forecast processes***
- Providing support, training and mentorship to other staff as required.***
- Providing support to the IES, IRB and broader organisation as required***
- Undertake special projects and supporting business improvements as required or

directed by the supervisor and Section Director.***

**Key Capabilities**
- Demonstrated initiative and well-developed organisational and administrative skills,

including attention to detail, the ability to prioritise workload and meet deadlines

within agreed timeframes.***
- Strong communication skills with the ability to build and sustain productive

relationships with internal and external stakeholders.***
- Self-motivated, with demonstrated ability to work effectively, both independently

and as a part of a team, to develop productive working relationships and produce

outcomes***
- Well-developed planning, time management, prioritisation, and data literacy skills.***

**Minimum Requirements**

RecruitAbility is a scheme which aims to attract and develop applicants with disability and

also facilitate cultural changes in selection panels and agency recruitment. All vacancies for

the Department of Health and Aged Care are advertised under the RecruitAbility Scheme.

Job applicants with disability who:

- opt into the scheme
- declare they have disability, and
- meet the minimum requirements of a vacancy advertised under the scheme

are advanced to a further stage in the selection process.
More information on RecruitAbility can be found here: RecruitAbility scheme: A guide for
applicants

Minimum requirements for this role include:

- well-developed administrative skills and good attention to detail
- ability to manage time critical tasks and peaks in workload demand
- good communication skills and ability to maintain productive relationships

**Desirable Experience**
prior experience in finance systems or international travel desirable

**Additional Information**
Employees perform their duties at the departmental office in the location specified in this

advertisement. If an employee would like to work

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