Events Specialist

2 weeks ago

Sydney, Australia Link Group Full time

**Overview
Orient Capital (OC) is a global player in the events space and investor relations industry and has built a formidable reputation in the space. The Events Specialist is responsible for managing a portfolio of client events in line with client and management expectations.

In this role, you will be responsible for overseeing the delivery of client events and ensure you and the team not only delivers seamless events but are the key trusted client contact in ensuring the event runs smoothly. This will involve working alongside client relationship management team(s) to support clients in the ASX 200.

You will also oversee all elements of event management including scheduling, invoicing and day-to-day management of third party suppliers, as well as working closely with our Events Delivery Manager and Events Production Manager to ensure our delivery is second to none.

**Key Accountabilities and main responsibilities**

Strategic Focus
- Contribute to product innovation and continually think of ways to improve both the platform and delivery process
- Be involved in the streamlining of event delivery across CRG and Orient Capital

Operational Management
- Oversee and manage your portfolio of events, meeting clients’ expectations
- Oversight of third party suppliers, including AV, transcript, conference calls
- Consistent communication with the Event Delivery & Event Production Managers to ensure all event requirements are effectively communicated
- Deliver assigned work within agreed timeframes and quality parameters, in accordance with stakeholder expectations
- Ensure the processing and delivery of post event deliverables together with invoices, event logs, and reporting data are completed on time
- Maintain quality control and be accountable
- Prioritise communications with the client and the client relationship teams and ensure issues are communicated in a succinct and effective manner
- Work closely with the Events Delivery & Events Production Managers and Head of Events to ensure you are aware of all issues
- Manage internal and external stakeholders involved in delivering your portfolio of events
- Contribute to daily/weekly team meetings in line with the requirements set by the Head of Events
- Conduct workshops and training sessions with both internal and external stakeholders to ensure knowledge of all aspects of your event delivery and production is shared and understood
- Actively build and advocate productive relationships with project stakeholders, clients, management, and staff
- Contribute to the events schedule, ensuring the SOC schedule matches that of the Events Specialist team
- Ensure all changes to process and procedures is communicated to your colleagues
- Consult with Events Delivery& Events Production Managers regarding the AV provision when managing larger ‘shows’

**Experience & Personal Attributes**
- Excellent project management skills and proven event management record
- Abiity to think on ones feet in a fast moving environment
- Pro-active communication skills
- High attention to detail
- Good with figures and calculations
- Time management and ability to prioritise and meet deadlines
- Strong organizational skills
- Proficiency in MS Word, Excel and Outlook
- Interpersonal/relationship building skills
- Self-motivated with a strong team spirit
- Can-do, determined attitude, willing to take the initiative, solve problems and adapt to rapidly-changing priorities
- Knowledge of streaming media highly regarded
- Degree in event management or audio technology required
- Flexibility in this role is required in terms of work location and hours worked, site visits and travel may be required together with working additional hours

Link Group is a leading fund administration and share registry specialist. We are a market leading provider of technology-enabled administration solutions, continually developing our offerings to expand with our clients' needs. Since our inception, Link Group has been entrusted by clients to handle sensitive data in a secure and confidential manner. Our core businesses of fund administration and securities registration are complemented by our expertise in digital solutions and data analytics.

Our Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, and employee share plans. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.

Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.

Link Gr

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