Executive Assistant, Yeronga State High School

2 weeks ago

Brisbane, Australia Education Full time

**About the School**:
Our school's vision is 'Quality Pathways to Success'. This vision is simple yet powerful and is predicated on high standards, solid foundations, innovative practices, strong traditions and the agreed values of: Quality, Harmony, and Sustainability. Yeronga State High School provides opportunities for all students, irrespective of background and ability to access a broad range of knowledge skills and competencies. Yeronga provides learning pathways to a socially, economically and environmentally balanced future. These are accompanied by the promotion of values and attitudes that enable the student to become more resilient, ready to engage in a range of post-secondary schooling options both within Australia and overseas.
Our students will have the power and are provided with the capability and skills to change our world to be a better place, through tolerance of diversity and inclusive culture. We enable students to work with other people to promote understanding to breaking down barriers and work harmoniously together as promote active and informed global citizenship.

**This Opportunity: As the Executive Assistant, you will**:

- Manage school correspondence and work directly with the Principal to deliver a board range of electronic and school relevant communications;
- Manage financial elements on behalf the Principal and review facility hire for the school and/or undertake a narrow range of duties relating to a specific corporate services function.
- Assist in identifying and implementing process improvement opportunities for the efficient and effective provision of corporate services to support school operations.

**Your Role**: As the Executive Assistant you will have responsibility for the following:

- Contribute to the day to day management support staff within the school/college, including identifying corporate service issues, coordinating recruitment and selection, induction and training of support staff and where necessary.
- Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.
- Assist the Principal in taking meetings minutes and providing an overview of briefings as directed by the Principal, meetings including School Council, Senior Executive Meeting minutes and other leadership team meetings.
- Assist the Principal with the school calendar of events and other duties inclusive of daily, weekly meetings required by the Senior Executive Team.
- Assist the Principal in identifying workforce needs including maintaining accurate records, tracking staff data, monitoring staff replacement and ensuring all relevant compliance training is valid and current.
- Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal, including research of professional development opportunities for support staff.
- Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements

Please view the Role Description for a full list of duties.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a maximum 2-page response outlining your skills and abilities relevant to the role. You can use the 'your role' section as a guide.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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