Bid Coordinator

Part time
- Flexible working hours
- Based in Croydon

**The position profile**

The Bid Coordinator position is an administration role that assists in the development, coordination, and submission of tenders by working collaboratively across the business unit. The Bid Coordinator will coordinate, contribute, and review content working with colleagues and team members to produce written proposal responses and presentation material in line with deadlines.

**Roles and Responsibilities**

**General Duties**:

- Operate at all times as a professional employee, promoting the organisation, developing networks within target client groups and marketing the company brand.
- Maintain professional development and awareness of Australian Building Industry Standards and Occupational Health and Safety Legislation.
- Attend and participate in all relevant meetings and play an integral role in development of teamwork and cohesion within the organisation.
- Attend to other fair and reasonable tasks as allocated by the Senior Management Team.
- Attend training courses/educational seminars deemed appropriate for the position.

**Tenders**:

- Save, download and file tender documentation and drawings into company files and folders
- Liaise with Estimator and Director for end to end coordination and production of Capability Statements, EOI’s and Tender Submissions
- Coordinate the Bid Calendar
- Review tender drawings, forms and schedules, and collate required qualitative information and content to ensure submission meets client requirements
- Assist the Estimator with distribution of documentation for pricing as required or directed
- Writing, coordinating and editing customised tenders and proposals using InDesign, manage the submission process to tight deadlines
- Issuance of company tender submissions after review from Director
- Design and update company Capability Statements for prospective business opportunities
- Production and maintenance of staff CV’s and Project Sheets, response questions and profiles
- Collate information, obtaining graphics and imagery
- Quality assurance and proofing of all related documentation
- Maintain image library, templates and support material - certificates, licences and compliance documents.
- Maintain company Tender Tracking Sheet
- Develop Post Tender presentations and documents for interviews

**Marketing**:

- Liaise with Company Director, Project Managers and other stakeholders
- Implement the market strategy and manage the brand refresh:

- Coordinate photography of completed projects
- Coordinate photography and video content for Social Media (LinkedIn), write content for posts
- Produce internal/external communications including information on project updates and wins
- Promote the brand across Social Media (LinkedIn), Publications and PR channels

**Essential Criteria**:

- Experience in a Graphic Design, Communications or Tender Submissions coordinator role
- Exceptional verbal and written communication skills with all stakeholders
- Ability to work to strict deadlines, well organised and a keen eye for detail
- Proficient in Adobe InDesign (Photoshop and Illustrator proficiency would also be desirable), and MS Office products
- Business acumen skills and high attention to detail
- Experience in the construction industry or related industry
- The ability to work within a team environment and autonomously
- Demonstrates accuracy, reliability and consistency in quality of work
- Positive and professional attitude
- Self-motivated

The successful applicant will receive a competitive salary based on experience along with a really flexible working environment from a forward thinking modern day company who values all of its employees.

If you are interested in this position or any similar, please send your CV in word format to Paul Forster at Concise Recruitment via the links below.

SCR-paul-forster