Executive Support Officer

2 days ago

Queanbeyan, Australia NSW Department of Communities and Justice Full time

Division: Operations- Location: Queanbeyan, NSW, AU, 2620- Req ID: 70899- Ongoing opportunity available to support the Illawarra Shoalhaven and South East Regional Delivery team
- Role based in Queanbeyan with flexible work options available
- Clerk Grade 5/6 - Base salary $93,295 - $102,941 plus employer’s contribution to superannuation and annual leave loading

We are seeking a proactive and highly organised** Executive Support Officer** to provide essential executive and administrative support to our Regional Delivery team. This pivotal role ensures the smooth management of the Executive's day-to-day operations and contributes to achieving our organisational objectives.

**About the Role**
In this role, you will provide crucial executive support services to ensure seamless business operations and contribute to the achievement of organisational objectives.
- Provide high-level executive and administrative support to the Executive Director/Director.
- Assess and prioritise requests to optimise the Executive's time and efficiency.
- Manage the Executive’s calendar, correspondence, and information flow.
- Coordinate and arrange travel, meetings, and logístical requirements.
- Draft correspondence, agendas, minutes, presentations, and briefing notes.
- Gather and collate background information to support informed decision-making.
- Maintain and enhance administrative systems and processes for improved efficiency.
- Collaborate with internal and external stakeholders to manage business information and activities effectively.

For more details about this role **please.**

**About you**
To succeed in this role you will have:

- Proven experience in delivering professional, client-focused executive support.
- Skills in prioritising requests, managing calendars, correspondence, and records.
- Experience in coordinating travel, meetings, and logistics.
- Proficiency in drafting correspondence, agendas, minutes, and presentations.
- Strong organisational and time-management skills with attention to detail.
- The ability to gather and provide background information for informed decision making
- Effective communicatoion skills with experience handling sensitive information.
- A collaborative, team play approach with a focus on efficiency and service delivery.
- Financial administration experience would be highly advantageous.
- Have the ability to offer administrative and logístical support adhering to agency policies, and maintain and update administration practices, systems, and procedures is crucial.

**About the Agency**

The NSW Reconstruction Authority (the Authority) is a statutory corporation within Planning & Environment. The Authority will improve how NSW plans for disasters and help communities to recover from them faster.
To reduce the severity and impacts of disasters, the Authority will complete critical planning and preparation with communities, businesses, and government. When disaster does strike, we will get recovery started swiftly and coordinate reconstruction efforts across agencies, communities, and other stakeholders.

**Joining our team with a rewarding job in a community-driven agency is just the start. The Authority also offers**:

- Flexible working practices
- Contemporary workspaces and technology
- Access to learning and development opportunities
- Employee assistance and wellbeing program (with a cool app)
- Workforce that values inclusion
- Competitive pay and conditions (including flex time)
- Fitness Passport with a choice of 200+ gyms and pools across NSW.

**How do I apply?**
- Attach a cover letter outlining how you meet the essential requirements and capabilities of this role, as specified in the role description.
- Attach an up-to-date resume detailing your capabilities, skills and experience relevant to the role.

**Applications close Sunday, 15 December 2024**

**_Diversity_**:
**_A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months_

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