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Administration Officer

4 months ago

Macquarie Park, Australia Excelsia College Full time

**Permanent, full-time position with free onsite parking**:

- **A fantastic opportunity to coordinate the day-to-day management and administration of the Research Office.**:

- **Be an integral part of Excelsia College's life-transforming global Christian learning community.**

**About Us**

Excelsia College was founded in 1983 as Australia's first Christian arts college and, together with Indiana Wesleyan University, we are part of a global Christian learning community with big plans to take Christian higher education to the next level in Australia and the Asia-Pacific region for undergraduate and postgraduate students. Excelsia College has attained Self-accrediting Authority and is on a trajectory to achieve Australian University College status.

**Excelsia Benefits**
- Maximise your "take home" income through our Salary Packaging scheme.
- Enjoy flexible and family friendly policies, providing generous leave and working conditions.
- Experience working in a culturally rich environment, with opportunities to engage in spiritual devotions.
- Upskill with our substantial College tuition discount to eligible staff and their immediate families.
- Our employees have access to Thrive, a financial wellbeing app that offers instant access to
- earned wages, the ability to save before you're paid, financial education and much more.

**About the Role**

Primary responsibilities include:

- Coordinate the day-to-day administrative running of the Research Office.
- Work closely with Higher Degree Research (HDR) students to ensure that they receive important information and updates.
- Facilitate onboarding training with Thesis Supervisors and Thesis Examiners regarding processes and relevant policies.
- Track HDR student progression and undertake relevant administrative actions to support positive outcomes.
- Process incoming HDR forms and workflows as needed within the department.
- Collect, collate, and analyse data for relevant reports and meetings.

**Selection Criteria**
- Possession of a relevant degree level qualification, or an equivalent combination of relevant experience/ training.
- Committed Christian involved in a local congregation.
- Experience (2+ years) working in a Mid to Senior level Administration role or equivalent.
- Experience in a higher education setting (or equivalent) would be an advantage.
- An understanding of the research process and academic misconduct stages.
- Efficient in data entry, able to update student information in varying data registers and to ensure that this information is accurate, non-redundant and secure.
- Competent in documentation and reporting, able to create and generate monthly reports on research student progress, progression rates, attritions, and issues.
- An understanding of basic project management to be able to monitor and track research student progress against a given timelines.
- Excellent oral and written communication skills, and confidence in presentations.
- Demonstrated experience working with people from different cultures or backgrounds.
- A team player, able to work collegially with multiple stakeholders such students, administrators, and academics.
- Proven organisational skills with the ability to prioritise and meet deadlines.

This full-time position is based in Macquarie Park.

**How to Apply**

Excelsia College is a smoke free campus.

**Job Types**: Full-time, Permanent

Pay: $85,000.00 - $90,000.00 per year

**Benefits**:

- Employee discount
- Salary packaging
- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- Do you currently or will you in the future require sponsorship from your employer to work full-time hours in this role?

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in Macquarie Park, NSW 2113