Portfolio Administration Manager

2 weeks ago

Sydney, Australia Mirvac Full time

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us

Our opportunity

We have an exciting opportunity for a Portfolio Administration Manager to join our Sydney team. You will be responsible for providing efficient and professional support to ensure the delivery of property related administrative tasks across the Integrated Investment Portfolio. This role requires attention to detail and the ability to work within tight timeframes, ensuring business productivity, efficiency, and governance.

**Your responsibilities are but not limited to**:
Review and manage lease-related documentation (leases, bank guarantees, insurance certificates)
Ensure accurate data input of all lease related information and collation of associated documentation
Review monthly Tenancy Schedule lease information via lease audits and update as necessary ensuring 100% accuracy
Process rent review increases in system and generate rent review letters
Process and review for accuracy monthly tenant charges (recurring and sundry) and generate tenant rental invoices/statements with accompanying letter and supporting evidence
Ensure arrears collection commentary is regularly maintained and reported to both Portfolio and National Credit Control teams
Review and reconcile tenant accounts in accordance with business operational procedures
Process all lease outgoing adjustments/estimates and generate Outgoings letters and statements (including Marketing) in accordance with lease requirements and relevant State legislation
Partner with Mirvac Accounts Receivable Team (OTC) to ensure all queries are addressed and unallocated cash is applied within 24 hours
Raise purchase orders for Directly Recoverable and Non-Recoverable expenditure
Verify and update Non-Financial Information, e.g. tenant contact details
Work with Business Solutions and National Managers on adoption and implementation of portfolio-wide initiatives, improvements, and projects
Demonstrate leadership behaviours and drive collaboration within the Portfolio team and broader Mirvac team Assist with any other administrative tasks as requested by the Portfolio team

Your point of difference

To be successful you will have experience in relevant property related role, exceptional interpersonal and communication skills and confidence in liaising with people at all levels

You will have the ability to reconcile and understand tenant accounts, a strong understanding of relevant legislation and knowledge of Property Management systems such as MRI and Salesforce, or similar.

Finally, you will have A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise - Exceptional communication (written & verbal) and interpersonal skills.

What sets us apart
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.

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