Executive Support Officer

2 months ago

Sydney, Australia APG Workforce Full time

$65.00 Per Hour + Super
- Government Role
- Location - Sydney + WFH

APG Workforce are currently looking for an Executive Support Officer for a 12-month contract Government Sector based in Sydney.

**Start Date**:ASAP

**End Date: 12 Months** + possible extension

**Pay Rate**: $65.00 Per Hour + Super

**Location: Sydney+ Work from Home**

**Primary purpose of the role**
Provides a range of administrative, executive and records management services to support the operation of the team, maintaining document and administrative systems.

**Key accountabilities**
- Undertake a range of administrative tasks including records management, procuring goods and services, prioritising mail, and reconciliation of accounts to support the operation of the branch.
- Prepare, coordinate and collate documents including briefs, letters, minutes, indexes, spreadsheets and reports within required timeframes.
- Provide quality and efficient executive support services, prioritising requests and initiating action, exercising discretion and maintaining confidentiality to enable the most effective use of time and resources.
- Act as first point of contact for client enquiries drawing attention to those matters requiring immediate attention and referring matters to other staff as considered appropriate.
- Undertake administrative activities to support the engagement of staff and assist with onboarding activities.
- Maintain the Director’s diary, including scheduling meetings and appointments, organising functions and presentations, monitor and screen telephone enquiries and review and prioritise incoming and outgoing mail to ensure optimal use of the Director’s available time.
- Monitor, implement and evaluate administrative practices, systems and procedures within the branch to optimise efficiency and deliver quality outcomes.
- Undertake a range of special projects including research, data collection and collating of information to assist the Director and management team.

**About You**
- You will have proven experience in a similar role providing administrative support to Leaders and Management as this role will include providing support to multiple Directors.
- You will have exceptional customer service skills and the ability to deliver excellent service in a fast-paced environment.
- You will also have strong prioritisation skills and be resilient and results focussed.

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