Legal Secretary

7 months ago

Sydney, Australia Maddocks Full time

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

**About the role**

We are seeking an experienced Legal Secretary to join our successful Sydney Public Law team in a full time capacity. Working alongside our current high performing secretarial team you will provide secretarial and administrative support to a number of junior and senior lawyers.

The role offers plenty of variety including:

- Creating, drafting, editing and formatting a range of legal correspondence and documents including tender bundles and briefs to counsel
- Assisting with project managing files including drafting cost agreements, monitoring fee estimates and client reporting
- End to end monthly billing including timesheets, amending bill narratives and finalising and despatching bills
- Management of court and fee earner calendars
- Coordination of meetings and internal/external functions
- Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
- Arranging travel
- Reconciling expenses for authors on a monthly basis and
- General ad hoc administrative duties.

We offer a comprehensive induction and training program upon joining Maddocks and provide opportunities to further develop your skills and interests through regular training and networking sessions.

**About you**

To be suited to this position you will be a team player who prides themselves in exceeding all expectations and thoroughly enjoy working in a high energy environment. You will have at least 3 years’ experience working in a similar position within a mid-sized private practice law firm.

Your strong work ethic, enthusiasm and proactive attitude, matched by your excellent communication and organisational skills will see you thrive in this role. Further skills that you will need to demonstrate include:

- An understanding of litigious procedures and legal terminology
- Competent technical ability using Microsoft Office suite
- Knowledge of Aderant Exert for billing is advantageous
- The ability to produce accurate, high quality work within set timeframes
- A strong attention to detail
- Possess strong written and verbal communication skills
- A high level of professionalism, a can-do approach and initiative

**Why join Maddocks?**

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
**A diverse and inclusive workplace**: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Bronze Employer at the Australian Workplace Equality Index's 2022 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality, Maddocks CALD and Maddocks Pride groups.

**Career Development**: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

**Community involvement**: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

**Work flexibly**: work in a hybrid way with part of your week in the office and support to set up your home office.

**Wellbeing & Benefits**: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

**Ready for your next career move? Make your Move to Maddocks

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