Administrator (Casual)

5 months ago

Adelaide Region SA, Australia Stantec Full time

Administrator (Casual) - ( 230002W9 )

**Description**

**About the role**:
Stantec are working on some iconic and exciting projects and we are looking to grow our supportive and friendly administration team We are looking for an Administrator to work a minimum of 15 hours per week

The primary responsibility for this role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of confidentiality and discretion at all times

**Day to day tasks would involve**:

- Reception duties
- Provide administrative support to the business, including printing, filing, archiving, formatting and binding documents, travel bookings and expense reconciliations as requested
- Assist with coordination of building maintenance when required, office equipment requirements where applicable
- In conjunction with the Shared Services Team, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with audits when required
- Help coordinate travel including, flights, accommodation, hire vehicles and safety equipment as required
- Help coordinate office communications, team briefings and staff events
- Assist with the coordination of exit checklists to ensure company property is returned and all sections are completed
- All ad hoc administration duties required
- Support the Shared Services Team Lead to carry out relevant HSSE tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
- Assist in ensuring staff have support, training and supervision necessary to carry out office health and safety responsibilities
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
- Other duties as reasonably required

**To be successful for this role you'll need**:

- Qualification in relevant discipline such as Business Administration or equivalent relevant experience preferable
- Demonstrated experience delivering excellent administration and office management services
- Minimum 3 years’ experience in an administration role
- Excellent organisation and time management skills, including the ability to multi-task and prioritise work
- Intermediate knowledge of Microsoft Office, with the ability to learn new systems easily
- Excellent communication skills
- Initiative and self-starting to identify opportunities to provide support pro-actively to the business
- Strong attention to detail
- Competent level of decision making i.e. able to identify, assess, evaluate and solve problems
- Self-motivated and able to use initiative.
- Able to travel and pick up items as required

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program

**About us**:
The Stantec community unites approximately 26,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
- Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind._
- We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships._

**Culture**

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more Our employees play sport, fundraise, volunteer, learn, and have fun together.

**How to apply**:
No Agency CV’s will be accepted.

**Qualifications**


**Primary Location** : Australia-South Australia-Adelaide

**Organization** : BC-3011 Buildings-AU Victoria

**Employee Status** : Regular

**Job Level** : Ind

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