Project Officer, Enterprise Transformation Branch

2 weeks ago

Canberra, Australia Australian Electoral Commission Full time

**Agency Purpose**

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

**The AEC’s values and commitments**

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

**The Team**

The Enterprise Transformation and Portfolio Management Office (ETPMO) is part of the AEC’s National Office and sits within the Enterprise Strategy and Transformation Division as part of the Enterprise Transformation Branch. The Division is responsible for leading and supporting the AEC’s transformation and includes Indigo Program management and product design, enterprise transformation and investment portfolio strategy and delivery oversight, enterprise change management, and data and information management.

The ETPMO is responsible for uniting, leading and supporting people at all levels across the AEC to achieve the AEC’s strategic and transformation objectives. The ETPMO is comprised of three streams: transformation strategy; investment strategy and planning; and transformation and investment delivery oversight. The ETPMO is a fast paced and dynamic environment, with constant collaboration across these three areas.

**The Opportunity**

The Project Officer role is primarily responsible for undertaking the secretariat function for the AEC’s Transformation and Investment Committee. The Transformation and Investment Committee is a strategic and advisory decision-making forum made up of senior leaders of the AEC.

The role will also support the Senior Project Officer and the Assistant Director in leading the ETPMO’s work on investment strategy and planning.

To excel you’ll have:

- Demonstrated experience of secretariat responsibilities including preparing and distributing of agendas and papers, drafting secretariat papers, facilitating meeting logistics, attending and minuting committee meetings.
- Well-developed organisational skills with an ability to proactively manage responsibilities and conflicting priorities to deliver quality results within allocated and self-imposed deadlines.
- Proven ability and commitment to support the leadership of the Assistant Director and the Director with the team and stakeholders including providing considered advice and managing up.
- Strong stakeholder engagement and relationship skills, and demonstrated drive and commitment, to support genuine collaboration with stakeholders across the organisation including supporting discussions, contributing to workshops and negotiating with stakeholders.
- Proven ability to manage pressure and ambiguity, in a positive and calm manner, with a focus on results and strong organisational skills, including negotiating, agreeing and managing competing priorities and delivering quality results within deadlines.

Desirable
- Experience in strategic planning and/or project portfolio management, including development and adaptation of strategies and delivery plans, and delivery oversight and support.
- Skills and experience in portfolio delivery practices including benefits management, risk management, stakeholder engagement, resource management, and financial management.

**Eligibility**
- AEC employees must be Australian citizens.
- Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
- Applicants are required to consent to, undergo, obtain and maintain a character clearance.
- Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

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