Finance Operations Specialist

2 weeks ago

Sydney, Australia White Bay Search Full time

Global AdTech Giant - Household Name Business
- Hybrid working
- Great salary / benefits

We are looking for a confident individual with strong finance and operations experience who understands the importance of communication, solutions and delivery. They should have a passion for solving problems, identifying solutions, leading projects, and working in cross-functional teams. If you love, being in the hot seat with the opportunity to be a hero, we’d love to meet you

The Financial Operations Specialist will report directly to the Head of Financial Operations based Sydney. They will work closely across Sales, Ad Operations, Business Development, Marketing, other regional Fin & Biz Ops teams, Headquarters, subsidiary Finance Teams, HR, Legal and procurement teams to ensure a full end-to-end financial and operational support on all aspects of the business. This role will support Australia and NZ, as well as SE Asia.

If you are interested in joining a rapidly growing team working to build a unique, world-class advertising organization with a relentless focus delivering real results to customers, you've come to the right place.

**Role and Responsibilities**

**Customer Invoicing**
- Manage all workflow approvals for new customer accounts, IO intake, pricing and new/updated customer credit limit
- Manage the complete invoicing process through Sales Portal / NERP, including relevant approvals
- Develop, prepare and/or maintain documentation pertaining to business processes, systems operation, billing and other operational processes - continuously updating our knowledge management database
- Weekly reporting on aged debtors and tracking outstanding payments, including escalation/issue management. Work alongside the AR team to drive resolution on credit limit and outstanding payments
- Update and manage salesforce cases that relate to new customer account set up requests

**Travel & Entertainment/General Expenses**:

- Develop and maintain documentation including standard operating procedures, policies and presentations in line with subsidiary guidelines
- Champion the full Travel and Entertainment process, including providing the first level of support for wider team across all approvals, procedures, compliance and escalation process for expense reimbursement, approvals and run the monthly T&E report that identifies compliance to policies across the team

**Vendor Onboarding and Management**
- Own the monthly generation of content partner revenue share and TV Plus reporting locally and within other regions as required
- Onboarding of new vendors and managing the contractual/commercial process
- Provision of reporting obligations to commercial partners and vendors
- Management of content partner business development investment, including reporting and processing required approvals for payment

**Other**
- Work with the Operations management team to ensure timely reporting on revenue generation, billing report generation or other reports as required
- Manage and maintain relationships with internal accounts teams, ensuring the turnaround of deliverables are completed within agreed SLA’s
- Assist with new starter set up where required including access to sales systems/tools
- Assist with business and finance operations where required, including but not limited to price approvals for campaigns

**Skills and Qualifications**

**Background/Experience Required**:

- 5+ years of business experience; some part of time in financial function in technology of digital media industry
- Bachelor’s degree in Business, Advertising, Marketing, Finance, or related field. Interest to pursue further education in finance/accounting field preferred
- Strong MS Office skills, including Excel, PowerPoint, Access etc. Intermediary to advanced excel skills - mandatory
- Experience working with SAP/or similar ERP system
- Experience working with Salesforce - a plus
- Must be outcome driven & have the ability to produce and hit key deliverable deadlines in a fast-paced environment
- Attention to detail, ability to multitask with strong organizational skills required.
- Ability to manage and work effectively within cross-functional and matrix relationships, with strong communication and interpersonal skills.
- Attention to detail, ability to multitask and strong organizational skills required.
- Understanding of the current media landscape, with knowledge of Australia’s digital and CTV advertising space.

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