Project Administrator

3 days ago

Bella Vista, Australia oOh! Full time

**Who we are**:
We are a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better We create deep engagement between people and brands through Unmissable location-based media solutions that inform, entertain, and inspire. Our network is unparalleled, with a diverse portfolio of 37,000 classic and digital signs across roadside, retail, airport and place-based media offering in CBD office towers and universities.

**Join Us**:
Join an organisation united by drive, creativity, innovation, and community. We show up and we are all here to be bold, to be brave and to push the boundaries in Out Of Home advertising. United by our commitment to imagination, you will have the opportunity to collaborate with diverse, talented, and dedicated colleagues across Australia and New Zealand who are all passionate about raising the bar each and every day. Realise your potential and make an impact with us.

**The role**:
An opportunity awaits an organised and proactive Project Administrator to support our busy, national project team This role will be split between both Bella Vista and North Sydney locations (roughly 50% time in each, and also with some hybrid/WFH flexibility) - allowing plenty of opportunity for collaboration and relationship building You’ll be responsible for a range of tasks across administration, purchasing, invoicing, freight and logistics Here’s what you’ll do
- Assist and support team with: Raising PO/issuing/receipting supplier invoice where necessary; creation of new vendor/supplier
- Communicating with Suppliers to obtain lead-times and delivery schedules
- Work with freight companies and internal depots to organise and book transport of stock
- Data entry and compiling reports where necessary
- Maintenance of Project documentation/project minutes
- Assist Project Team on administrative tasks/duties
- Monitor and track project briefs
- Maintain Ooh Asset databases and associated documents

**Your Experience**:
You’ll have a background in administration or project support and possess the following skills and experience:

- Exceptional time management and organisational skills with the ability to work within tight deadlines
- You are a strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes
- Critical thinking, problem-solving, and multi-tasking skills
- Proactive and motivated with a tenacious approach to your work
- Intermediate MS Office (Word/Excel/Outlook/PPT) skills
- Experience with projects ideally within the construction industry (preferred but not essential(
- A dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude

**Our Benefits**:

- ** You flex** - We are all different and we recognise that. You can flex how and when you need and we have the opportunity to flex as work in a flexible capacity in an environment where you can bring your best self
- ** Best You** - We strongly encourage our people to be their best selves and we have internal and external training plus structured and defined career paths, NGEN memberships, peer mentoring, team shadow opportunities
- ** Your leave, your way** - purchase additional annual leave, inclusive paid parental leave policy that supports all parents and carers, paid wellbeing day, paid community service and volunteering leave days, swap a public holiday for a day of significance
- ** Support You** - We have partnered with wellbeing market leader, Sonder, which provides our people and their immediate family, free human centric wellbeing and care support 24/7. We also provide discounted gym memberships, clothing apparel and discounted online wellbeing retailers
- ** Celebrate You** - Active Reward and Recognition Program for peer-to-peer kudos

oOh is committed to employing team members who align with our Values and who meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate your suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

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