Human Resources Coordinator/generalist
6 months ago
**Job Title**:Human Resources Coordinator **(HR Generalist)**
**Location**:Port Melbourne, Australia
**Position Summary**
The HR Coordinator enhances employee engagement and satisfaction through onboarding excellence, seamless execution of HR administrative tasks, and supporting an environment that allows and encourages employees to do their best work.
**Responsibilities**
- Support employee engagement from onboarding to offboarding_
- Work closely with the Regional Management Team and Corporate HR functions to identify and share best practices. Collaborate on company-wide talent and change management initiatives.
- Administer Corp HRIS tool as it relates to subsidiary requirements, including recruitment, performance development, with compensation and training.
- Assist in onboarding and new-hire induction activities.
- Maintain a thorough understanding of current employment law and HR best practices to interpret applicability to current staff, locations and company policies.
- Own and deliver special HR initiatives or projects as needed.
- Generally, support and foster an HR “culture of excellence”.
- Lead and resolve employee relations issues with diligence and compassion_
- Provide effective guidance and consultation on employee relations issues; lead and facilitate resolution of issues with a balance between business and staff needs.
- Respond to employee concerns in collaboration with appropriate stakeholders.
- Support managers with performance management, correction conversations, documentation, and activities.
- Escalate to Managing Director any issues where external consultation is required, in order to engage expert consulting on HR matters or immigration VISA processes.
- Craft materials, communications, and training for a flexible and supportive course correction process.
- Track and report on employee relations trends; recommend improvements.
- Review qualitative and quantitative data in the employee engagement survey tool to inform recommendations for HR and business improvements.
- Partner with stakeholders to build and execute plans to address opportunities.
- Coordinate pre-employment processes
- Work with hiring managers to update job descriptions as needed
- Prepare and submit Resource Requests for approval
- Liaise with recruiters and hiring managers as needed
- Coordinate a successful onboarding experience for new hires
- Prepare offer letters and complete background checks
- Set up employees in various systems and ensure new hire paperwork is completed and properly preserved
- Run Day 1 HR onboarding meeting, including benefits and systems orientation
- Coordinate 1st Week/1st Month employee onboarding meetings and activities
- Project manage other onboarding contributors
- Gather and prepare new hire bios for bimonthly announcements
- Ensure new hires receive all relevant company information to allow for an efficient and robust onboarding experience
- Promote and administer Employee Referral program
- Ensure employees have access to important trainings; track mandatory trainings and completion
- Answer employee questions and serve as the HR point of contact for general HR matters
- Coordinate on-site events such as volunteer and wellness opportunities
- Support special HR projects as requested
- Coordinate employee exits
- Complete exit checklist activities
- Prepare offboarding paperwork
- Conduct employee exit interviews
- General HR administration, HRIS and reporting_
- Complete Contract process for employees.
- Assist with HR compliance matters and due dates
- Process id and police checks, address changes, employment verification, unemployment claims, and other related requests
- Manage HR data in Corporate HRIS and ensuring timely entry and accuracy
- Liaise with payroll department on employee changes
- Run headcount reports and other reports as requested by leadership
- Maintain HR and Employee folders in Shared drives and SharePoint
- Provide coordination support to recruiters virtually, including interview scheduling and follow-up as needed.
- Provide an annual report on resignation and termination trends with recommendations for improvement.
- Collaborate with HR team members to identify and share best practices, support, or create new programs, and foster an HR culture of excellence._
**Your Key Qualities and Skills**
- 3+ years of HR experience
- Knowledge of and continuous learning in employee engagement, employment law, employee relations, and project management
- Intermediate skills in Word, Excel, PowerPoint and other MS suite tools
- An excellent communicator: explains complicated concepts simply and clearly
- Approachable, open and visible. A relationship builder who is perceptive and listens. Shows high emotional intelligence.
- Positive, resilient, dependable, flexible, credible, diplomatic, action-oriented, customer-focused, detail oriented, manages conflict, and manages priorities
- Exposure to fast paced, growth environments with an intrapreneurial spiri
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