Office Coordinator

3 weeks ago


Melbourne, Australia InterSystems Full time

**Job Summary**

Based in our Melbourne office, in Richmond, The Office Coordinator is responsible for all administrative activities to facilitate the smooth and efficient running of the office and be accountable for all reception and general housekeeping duties.

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

**Hours**

Reception hours are from 8:30am to 5:30pm Monday to Friday.

**Responsibilities**
- Front of house and first point of contact for internal and external visitors to the Melbourne office
- Support key members of our Melbourne office
- Create and maintain Office Handbook on internal template
- Ensure Daily Movement Report is maintained at all times
- Open daily mail as received and distribute to addressees promptly
- Maintain stationery and postage stock levels and provide draft refill orders to Office Manager for approval on a regular or needs-be basis
- Maintain food, catering and cleaning supplies and provide draft refill orders to Office Manager for approval on a regular or needs-be basis
- Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area, the Boardroom, the Meeting Rooms, kitchen and bathrooms
- Be the point of contact for general housekeeping requests from staff and from outsourced tradespersons
- Provide Office Management administrative support, eg arrange and book tradespersons; liaise with contract office cleaners as needed; update telephone lists and directories; update floor plans; organise catering and events; together with any other tasks as requested from time to time
- General administrative tasks, eg travel booking, minute taking, couriers, postage, formatting, printing, binding, filing, archiving as needed
- Other tasks as requested from time to time

**Experience and Qualifications**
- **5 **plus years of experience as a Receptionist, Administrative Assistant or Office Coordinator within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment
- Skills in Office 365 and WorkDay would be desirable

**About InterSystems**:


  • Marketing Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia Bendigo office Full time

    Overview A fantastic opportunity now exists to join an industry leading organisation in the marketing department, in a part-time position. O'Connors have a great opportunity to join the company in a Marketing Coordinator position to coordinate content and information to execute successful marketing strategies and communication across the group. In this key...


  • Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/14052024 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Student Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    Student Experience Coordinator - Full time- Opportunity to grow and develop within the Learning and Development team- Flexible work - mix of in the office and WFH- Supportive team environment with a focus on continuous improvementWe are looking for an experienced administrator / HR administrator with a keen interest in learning and development to join our...


  • Melbourne, Australia Head Office St Kilda Rd Full time

    **WHS Project Coordinator** - **Exciting opportunity to be a part of an exciting project team delivering Self Insurance (18 month contract)**: - **Help shape and refresh the Health, Safety and Wellbeing management systems** **About Us** Our client is a leading provider of private Healthcare services across Australia with more than 16,500 employees and more...

  • Project Coordinator

    4 weeks ago


    Melbourne, Australia Head Office St Kilda Rd Full time

    **The Role** The objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...

  • Office Coordinator

    1 month ago


    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    3 months ago


    Melbourne, Australia capital.com Full time

    We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talent team. This position will be...


  • Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...


  • Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Cox Purtell Staffing Services Full time

    **Contract Type**: - Full Time**Location**: - Melbourne - Victoria**Industry**: - Administration & Office Support**Contact Name**: - Amy Colton- **Contact Phone**: - 0292203400**Date Published**: - 03-Aug-2023**Office Coordinator** **Full time permanent role** **Melbourne CBD** **$65-80k+super** - This is a rare opportunity to join a...

  • Project Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    The RoleThe objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...

  • Office Coordinator

    3 weeks ago


    Melbourne, Australia Sharp & Carter Full time

    Great workplace benefits with a focus on health & wellbeing - $60,000-70,000+super | CBD location in a bright modern office - Supportive, diverse and inclusive culture **About the role** As the Office Coordinator, you'll be an integral part of the team, ensuring seamless operations and exceptional service delivery. Collaborating closely with the other...

  • Office Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia Temp & Agnew Pty Ltd Full time

    Monday - Friday 12 Month Contract Role- $65k + Super Large Global InsurerA leading global insurer based in Melbourne CBD has an excellent opportunity available for an experienced Office Coordinator to join their driven and well-established team.The Role: Overseeing daily office operations, including managing office supplies and equipment and ensuring the...

  • Office Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia people2people Full time

    Easily accessible office location in South Yarra:Creative, fast-paced and fun environmentAre you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client's team within the property development industryAs the office coordinator, you...

  • Office Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Office Coordinator

    3 weeks ago


    Melbourne, Australia Johnson Recruitment Full time

    Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD. Their mission is to lead, promote and support...

  • Office Coordinator

    3 weeks ago


    Melbourne, Australia Practice Managers Australia (PMA) Full time

    **Location**: Melbourne **Worktype**: Full Time - Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD....

  • Office Coordinator

    3 weeks ago


    Melbourne, Australia JV Recruitment Full time

    [Subject] Position Description Position Title: Reception and Administration Coordinator Reporting to: General Manager, Finance and Administration Accounts Payable/Payroll Officer Liaises with internally: All Staff Liaises with externally: Subcontractors Suppliers/Trades Customers Purpose of the position: To act as the frontline ambassador for the...


  • Melbourne City Centre, Victoria, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division Salary $92,332 plus 11% superannuation VPS Grade Based in Melbourne CBD, with hybrid working arrangementsWhat we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies,...


  • Melbourne, Australia Head Office St Kilda Rd Full time

    This role will deliver exceptional customer service by providing executive level administration and support to the Operational Excellence leadership team. **About the role** Our Operational Excellence team has a new opportunity for an experienced coordinator to join our team on a full-time basis. **Responsibilities** - Provide administration support to...