E T Temporary

4 weeks ago

Sydney, Australia IFC Systems Corporation Full time

**E T Temporary**

**Job #**:

- req23763**Organization**:

- World Bank**Sector**:

- Administration/Office Support**Grade**:

- ET2**Term Duration**:

- 1 year 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Sydney,Australia**Required Language(s)**:

- English**Preferred Language(s)**:
**Closing Date**:

- 8/20/2023 (MM/DD/YYYY) at 11:59pm UTC**Description**

The World Bank’s Pacific department (EACNF) covers twelve countries (Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Palau, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu) and is home to more fragile and conflict-affected states than any other region outside of Africa. Over the past few years, the Bank has substantially scaled-up its program and field presence in the Pacific, with a focus on initiatives that address the challenges of fragility, isolation, size and limited capacity, and create a foothold for wider development engagement with emphasis on country-specific strategies along three axes; (i) encouraging regional/global integration; (ii) building resilience against external shocks; and (iii) promoting economic reform and private sector development.

**Roles & Responsibilities**
- Work productively and effectively often from own initiative providing support to Task Team Leaders (TTL) and Senior Staff.
- Draft routine correspondence, project related documents, and proofread materials using proper grammar, punctuation, and style.
- Incorporate agreed comments into documents, making full use of shared drives and software capabilities.
- Use word processing, spreadsheets, power point software or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribute.
- Coordinate schedules taking priorities into account, monitor changes, and communicate information to appropriate staff, inside and outside the immediate work unit, including officials outside the World Bank (WB).
- Solve non-routine problems (e.g., respond to requests requiring file searches, and identification of correct operational procedures).
- Preparation and logístical planning for various events, such as conferences, workshops, negotiations.
- Create AIS, update milestones and tracks assigned tasks, project steps and timetables in the Operational Portal and SAP.
- Monitor task budget/trust funds for specific projects on behalf of the team.
- Assist with processing Consultant contracts and travel. Coordinate with relevant staff and to provide assistance and/or information on project-related matters when requested.
- Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
- Maintain up-to-date work unit project and other files (both paper and electronic).
- Work will involve frequent interaction with the following: Internal Contacts, Other VP and Global Practice (GP) units, IFC and MIGA, and other institutional units. Staff in all locations, locally and internationally, external Contacts such as Government Officials, Consultants, and External Organizations.

**Selection Criteria**
- Preferred education - High school diploma with 5 years of experience or equivalent combination of education and experience. A university degree would be an advantage.
- Excellent knowledge of Microsoft Word, Excel, Outlook and PowerPoint
- Knowledge of and ability to execute business processes involving diverse and intricate work procedures related to the processing and production of assigned outputs in an accurate and timely manner.
- Good knowledge of unit’s business processes and procedures, and ability to make appropriate linkages in work requirements and anticipate next steps.
- Ability to retrieve reference materials from various sources (e.g., databases or other filing systems, Joint Library, Internet, etc.)
- Effective time management and organizational skills and ability to produce high quality work under pressure.
- Demonstrated initiative and resourcefulness.
- Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
- Ability to draft routine correspondence and edit materials using proper grammar, punctuation and style.
- Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
- Ability to adapt to changing business needs by continuous learning/training.

World Bank Group Core Competencies
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. _
- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._

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