Administration Officer

2 months ago

Gold Coast, Australia Education Full time

**About the School**:
The school is located on Dixon Drive, Pimpama, in the northern suburbs of the Gold Coast. At Pimpama State Secondary College we believe that Together We Succeed and we are committed to providing a world-class education in an environment that prioritises relationships and the wellbeing of our students, staff and community. Pimpama State Secondary College has state of the art facilities and delivers resources and technology that is world-class. The college is an exciting place to work and learn with highly dedicated, professional and innovative staff. Our students are kind, creative and focussed on improvement and achievement. We are privileged to have an incredibly supportive and engaged community who are committed to supporting the college to deliver the best possible outcomes and pathways for students.
**About the Role**:Responsibilities include**:

- Assist in the development and delivery of systems and processes that contribute to the achievement and enhancement of outcomes through improved financial and resource management, the provision of best practice services, systems and policies, and the provision of professional analysis and advice.
- Perform the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.
- Identify alternative options for managing the school/college financial resources and assist the Business Manager to determine appropriate courses of action.
- Undertake and process allocated work in accordance with legislative, policy and procedural requirements.
- Provide a range of financial administrative activities and operations including the provision of data entry, maintain financial registers, and providing computing and clerical support for the effective operations of the office.
- Ensure that all accounts are paid and recovered in a timely and accurate manner and provide advice on financial matters.
- Process invoices, purchase orders, corporate card and charge accounts into the OneSchool system in an accurate and timely manner.
- Assist with regular budget reviews and provide program managers with budget and purchasing information.
- Perform reconciliations of school Corporate Cards, Bank reconciliations and monthly Business Activity Statements.
- Provide advice to school staff on GST considerations for school activities for example, purchasing of resources and services, excursions and fundraising.Assist in managing the Student Resource Scheme, Accounts Receivable, Bank Reconciliation and Business Activity Statement (BAS)

Previous experience working in OneSchool finance is highly regarded and will ensure your ability to seamlessly transition into this role.
You will be working alongside the Business Manager and AO2 Finance Administration Officer and have the flexibility to work both autonomously and as part of a small, friendly, outcome focused team.
Please view the Role Description for a full list of responsibilities.
Please refer to the attached role description for any mandatory requirements for this position.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
- Attach a 2-page written statement in response to the attached role description.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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