Administrative Assistant

1 week ago

Heidelberg, Australia Austin Health Full time

Permanent part time, Friday 0800-1630
- Heidelberg location
- $66.768.00 - $72,134.40 base + salary packaging + super (pro rata)

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

**About Cancer Services**:
**Cancer Services provides a comprehensive range of services for cancer patients and their families, including radiotherapy, medical oncology, surgical oncology, clinical haematology - including autologous and allogeneic bone marrow transplantation. Supportive care, wellness and palliative care are integral components of the service, along with teaching, education and research. Services are provided in a range of inpatient and ambulatory settings. Inpatients services include two acute cancer wards and a palliative care ward. Ambulatory services include radiation oncology, day oncology, apheresis and multidisciplinary cancer clinics which operate on a Monday-Friday basis. A cancer clinical trials centre manages trials in inpatient and ambulatory settings.**

**About the role**:
Administration Assistant within the Palliative Care Unit at Austin Health, you will work collaboratively providing support to a team of professionals, who are passionate about providing best practice care for patients.

A regular day will see you:

- Facilitate the smooth day to day administrative operations of the unit.
- Provide secretarial & administrative support to the Head of Unit which includes preparation, typing of documents, letters, flyers, copying, faxing, and scanning.
- Organise diary appointments and coordinate both internal and external meetings.
- Provide all aspects of administrative support for unit meeting structures and events including meeting room bookings, electronic diary invitations, preparation and circulation of agendas/papers, minute taking and typing and circulation of minutes.
- Provide clinic support as per unit requirements - this may include contacting patients, appointment management/cancellation etc.

You’ll join a friendly and supportive team who genuinely enjoys their work and the contribution they make.

**About you**:
You will be someone who has excellent communication skills, advanced computer skills including Microsoft programs, and a high degree of initiative, tact and diplomacy with well-developed interpersonal skills. You’ll bring energy and drive to your work and have a keen interest in developing your skillset.

**Our benefits**:
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program.
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists
- Five weeks annual leave

**Inclusion at Austin**:
**Work with us**

**Closing date: April 2024**

Selection Criteria Essential: A commitment to Austin Health values: Integrity, Accountability, Respect and Excellence.
Essential: Advanced computer skills including Microsoft programs (Excel, Word, Outlook and PowerPoint).
Essential: An ability to manage incoming work with competing priorities, meet deadlines, and advanced attention to detail and accuracy in all activities
Essential: Demonstrate a high degree of initiative, tact and diplomacy with well-developed interpersonal skills
Essential: Ability to communicate effectively, both verbal and written.
Essential: Ability to use initiative and work autonomously, be self-directed and motivated
Essential: Ability to problem solve in a variety of complex situations.
Essential: Demonstrated ability to develop professional relationships with internal and external key stakeholders.
Essential: Demonstrated commitment to high quality customer service
Essential: Ability to work as an effective member of a highly qualified multidisciplinary team.
Essential: Flexible and responsible to meet the department’s needs.
Essential: Highly organised, able to prioritise work and multi-task.

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