Deployment Support Coordinator

5 months ago

Melbourne, Australia Conduent Business Services (Australia) Pty. Ltd. Full time

The Deployment Support Coordinator centrally manages and facilitates scheduling, reporting and data tracking to enhance program data quality and process consistency. You will support the deployment manager's administrative workload by owning administrative duties.

**Key Responsibilities**:

- Reporting: Assist in preparing status reports, presentations, and documentation. Coordinate and compile data from various sources for timely and accurate project reporting.
- Administrative Support: Provide administrative support to deployment and training managers and team leadership, including scheduling meetings, managing calendars, booking meeting rooms and arranging travel. Ensure effective document control is in place. Develop and implement administrative policies, procedures, and systems to enhance overall efficiency and productivity.
- Project Support: Assist Project team members in the managing and tracking of project information. Ensure Project records and documents are accurately captured and stored
- Secretarial Services: Provide secretariat services to the various internal and external forums. Schedule and coordinate meetings, including preparing agendas, recording minutes and ensuring follow up on action items.
- Onboarding: Work with HR to assist with onboarding, training and personnel management as required for the Deployment Program.

**Skills**:

- Excellent written and verbal communication skills.
- Highly effective communication and stakeholder engagement.
- Strong organizational, time management and multitasking skills.
- Ability to multitask and manage workload.
- Ability to adapt to changing priorities and work under pressure.
- Collaborative and a self-starter. Collaborative communication style with the ability to work effectively as a team member.
- Efficient, dedicated and accountable for the quality of your work.
- Have a strong desire to contribute to overall success of the team and possess a “can-do attitude.”

**Experience**:

- Experience with Microsoft Office (Excel/PowerPoint/Word/SharePoint)
- Proven experience in group organization or administrative support role.
- Certification in project, training or office management preferred.

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