Executive Assistant to The Governor

Management & Training Corporation is a global leader in the corrections, detention, training, and education sectors operating 23 Job Corps centres, 21 correctional facilities, 5 detention centres, 11 prison and detention medical departments and 2 workforce development sites worldwide.
Our Vision is to be a leader in social impact by transforming lives and strengthening communities. We are proud of the incredible work our +11,000 employees do providing support, giving hope, and providing opportunities for a better life.

We promote a culture of Safety, Respect and Dignity. MTC instils the BIONIC (Believe It Or Not I Care) philosophy in all our centres. BIONIC means promoting a caring culture for change based upon safety, respect, and dignity. BIONIC drives every interaction between employees and those detained at MTC facilities. This allows our transferees to feel heard, appreciated and treated with the utmost respect and in a culturally appropriate way. Our aim is to improve relationships and reduce stressors for transferees, so they feel cared for.

We are seeking a capable and motivated Executive Assistant (EA) to support our Governor on a permanent full-time basis to support the team at Parklea Correctional Centre (PCC). The Governor’s EA provides a range of executive, secretarial, and administrative support services across a range of complex issues to support the Governor of PCC in achieving the NSW State Government and MTC Australia objectives.
If you have the drive, desire, and passion to seek a role at PCC, then now is the time to strengthen your career by joining our team.

**Key Responsibilities**:
The following key responsibilities are provided as a general guide in relation to the requirements and objectives of this position, including but not limited to:

- Managing and Disseminating monthly reports to relevant stakeholders
- Managing and coordinating the Governor’s schedule, including arranging, recording, and following up on key functions to be attended (meetings, daily briefings, travel, etc.)
- Facilitate appointments and visits to the office of the Governor
- Ensure agendas and minutes for meetings are recorded and circulated as directed
- Assemble data and draft letters, talking notes, speeches, reports, presentations, prepare documents for signing and other communications for internal and external audiences on behalf the Governor where required
- Create and maintain records and filing systems, which may include confidential / sensitive information
- EMR set up and send to corporate responsibility
- Analyse reports and presentations for the Governor’s attention
- Liaise with the Corporate administration
- Manage communications and respond to enquiries on behalf of the Governor as instructed
- Support the Governor in implementing policies and procedures
- Plan, organise and coordinate activities and events to ensure objectives are achieved within required timeframes
- Provide administrative support to the Deputy Governor and senior management team where required
- Maintain Internal Action plans - Smartsheet
- Enquires line support
- Take responsibility for ordering stationary or any necessary office supplies
- Any other duties assigned by the Governor from time to time
- Complete own work tasks under guidance, within set budgets, timeframes and standards
- Take the initiative to progress own work
- Identify resources needed to complete allocated work tasks
- Seek clarification when unsure of work tasks
- Undertake any reasonable additional duties as directed
- Liaise with all internal and external stakeholders

**Key Experience and Skills**:

- Experience in an Executive Assistant, Personal Assistant or Administrative Assistant role supporting a CEO, Director or member of senior management team is necessary
- Experience of working in a similar role in a correctional environment is advantageous.
- Have initiative, a can-do, positive attitude and would describe yourself as a person who can balance multiple competing priorities, meet timeframes and with limited direction.
- Be highly organised and an adept multi-tasker who can triage and reprioritise tasks.
- Have initiative, judgement, and discretion, recognise issues, and anticipate and respond to the needs of the executive you are working with.
- Be highly approachable and a relationship builder who can negotiate confidently with a range of key internal and external stakeholders.
- Have excellent verbal, written communication, and inter-personal skills.

**Mandatory requirements**:

- Obtain appropriate security clearances from New South Wales Police and Correctional Services New South Wales.
- Must obtain and maintain a National Police Check.

**Job Segment**:Administrative Assistant, Executive Assistant, Secretary, State Government, CSR, Administrative, Government, Management