Executive Secretary

4 weeks ago


Rhodes, Australia Nestle Operational Services Worldwide SA Full time

Joining Nestlé means you are joining the largest food and beverage company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.

We are looking for an exceptional and motivated Executive Assistant and Office Administrator to join our Supply Chain team in Rhodes. In this role, you will join a collaborative team where you will be a strong team player with a history of delivering results in a dynamic environment. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**A day in the Life**
- Reporting to our Supply Chain Oceania, a day in the life will look like:

- Maintain calendar, including scheduling meetings, appointments, and engagements for our Head of Supply Chain Director.
- Providing timely and effective administrative support to stakeholders, including expenses, budgets, catering and meeting related needs.
- Organisation of domestic and detailed international business-related travel
- End-to-end event management of internal and external team business activities, including various monthly and quarterly business meetings.
- Collate and manage documents requiring approval by senior stakeholders.
- Maintain team organisation chart and contact lists.
- Proactive preparation of agendas, minutes, consolidating of presentations, and liaising with presenters.
- New team member inductions and on-boarding
- Manage end to end process of purchase orders, including any issue resolution with parked and blocked purchase orders.
- Close collaboration with departmental EA peers

**What will make you successful?**
- 5+ years administrative experience
- Demonstrated track record in managing senior executives who interact with key internal and external stakeholders.
- You will be a strong, interactive, and approachable team player with a history of delivering results in a high pressure and dynamic environment.
- Strong communication skills, verbal and written and organisational skills.
- You will be an interactive and collaborative team player.
- Trusted point of contact, always ensuring discretion and confidentiality.

**Benefits**

You will have the chance to work with an outstanding and highly engaged team, build and grow your career with an inclusive, global FMCG leader.

In addition, we offer:

- Varied career experiences and personalised development support
- Wellbeing benefits including vaccinations and health insurance discounts.
- Diversity and Inclusion initiatives and program
- Paid parental and partner leave.
- Purchase Leave Scheme
- Volunteering leave, Sports leave, Emergency Services leave.
- Discounted Nestlé products
- Free gym access
- Parking onsite

**Applicants must be eligible to work in Australia and have Permanent Residency.


  • Executive Secretary

    1 week ago


    Rhodes, New South Wales, Australia Nestle Operational Services Worldwide SA Full time

    Joining Nestlé means you are joining the largest food and beverage company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.We are looking for an exceptional and motivated Executive Assistant and Office Administrator to join our Supply...