HR Operations Administrator

7 months ago

Old Toongabbie, Australia BAXTER Full time

**This is where you save and sustain lives**

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

**The Role**:
An exciting opportunity has arisen for a highly motivated and dynamic individual to join our HR team as a HR Operations Administrator. In this role, you will provide general HR administrative and operational support to our HR Team, People Leaders, and ANZ Employees across Baxter.

As a key contributor, you will demonstrate outstanding organizational skills and attention to detail that will be critical in ensuring the smooth execution of our HR initiatives.

**Key Responsibilities**:

- Prepare all employment-related contracts, letters, and new employee documentation
- Manage the HR Operations mailing Inbox within SLAs
- Coordinate the approval and distribution of employment-related contracts, letters, and new documentation within SLAs
- Collaborate with the Talent Acquisition and Payroll teams to ensure new employees are properly set up on our HRIS and Payroll system
- Manage employment job changes, such as promotions, secondments, and workplace flexibility agreements, and update them via HR Tracker
- Oversee employee terminations and ensure a well-managed off-boarding process
- Ensure the accuracy and integrity of employee data in HRIS, including regular data matching checks between Workday and the Payroll system ADP
- Liaise with People Leaders regarding onboarding, offboarding, and employee data management
- Support the HR Business Partnering team and the wider HR team as needed
- Contribute to the regular updating of HR policies and procedures with support from the HR team
- Collect necessary data and generate reports as needed, using both current tools and potential new methods to create HR dashboard components
- Assist with administering our Service Awards and Recognition Program, supporting the Talent Management team
- Gather relevant information quarterly to create a regular HR update for Business Partners to deliver at Business Unit leadership team meetings.

**Requirements**:

- Tertiary qualifications in HR or a related fields
- Prior experience working on HRIS such as Workday is desirable
- Proven administrative skills and solid attention to detail
- Ability to maintain confidentiality and discretion
- Ability to work in a fast-paced and busy environment
- Previous experience providing support to an HR team in a complex environment is highly desired
- Solid experience in Microsoft Word, Excel, and Outlook
- Experience in Microsoft Teams, Adobe Sign, and/or Workday is highly desired
- Ability to work autonomously
- Able to balance multiple tasks based on priorities
- Well-developed interpersonal skills
- Ability to work to deadlines and at a fast paced.

**Why Baxter?**

At Baxter ANZ, we are focused on being a Best Place to Work where our people can be their authentic self, feel valued and respected. We are committed to a culture where all employees can collaborate and work together effectively. Relationships are a key component in how we operate in Baxter and we share the common traits of being reliable, ethical, caring, having empathy, actively listening to our colleagues as well as being open minded to new ideas and perspectives. Baxter is an organisation that makes inclusion and diversity a priority and that seeks to promote and improve gender equality in the workplace.

We are proud to be recognised among the top 120 companies for the seventh consecutive year as an Employer of Choice for Gender Equality for delivering support structures for working families; stronger actions to address pay inequalities; and strategic recruitment and promotion practices that help to encourage the full participation of women at work. We are also pleased to be the winner of the 2021 & 2019 Women in MedTech Champion Company Award.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

Situated in Western Sydney, and featuring and onsite cafeteria and café, gym, we offer a dynamic and future focused work environment offering workplace flexibility, development & career growth, volunteering leave, 12 weeks parental leave, income protection insu

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