Amin Assitant

Open To:
**Australian citizens with or able to pass Baseline Security Clearance Only**

**Location**:
**Canberra ACT**

**The Role**

Be part of this once-in-a-generation modernization program to improve the delivery of election and roll management services. This role will contribute to a broad program that will position the agency to handle a significant uplift in their service delivery.

There is a large focus on cultural fit within the Group overall and the ability to maintain open and honest communication and collaboration.

The expectation is that this role is one that will embody this culture, support the positive maintenance of the culture within their specific team and be an advocate for the continued maintenance of that culture.

**Duties Include**
- Manage the onboarding process for new employees inclusive of vendors, including coordinating the collation of onboarding documentation, scheduling inductions, coordinating IT equipment, and collating all employee documentation
- Maintain relevant databases, spreadsheets, and activity tracking documentation and collate information for reporting responsibilities
- Develop and maintain key internal and external relationships, including liaising with stakeholders regarding on-boarding and off-boarding requirements
- contribute to the development of process flows and process improvement initiatives
- Provide efficient administrative support to Program recruitment activities including the set-up of interviews, preparation of recruitment documentation, and related tasks
- Liaise with the talent manager to facilitate room booking rooms, prepare interview schedules, and issue supporting paperwork and documentation
- Contribute to decision-making using good judgment, expertise, and knowledge, governed by legislation, regulations, best practice principles, or relevant operating instructions and procedures
- Perform additional duties or assume responsibility of functions as directed from time to time

**Essential Criteria**
- Proven ability to act with discretion and integrity in managing sensitive and confidential information
- Customer Service focused approach to liaising with relevant stakeholders
- Knowledge and experience in successfully setting priorities and delivering quality results on time.
- Outstanding interpersonal communication skills, with the ability to communicate effectively and sensitively at all levels
- Well-developed organisational skills with an ability proactively approach responsibilities
- Ability to manage staff while identifying training needs across a team and promoting professionalism.
- Demonstrated personal integrity whilst achieving results within legislative and policy parameters.

**Desirable criteria.**
- Experience in a recruitment project environment
- Knowledge of, or ability to, quickly gain knowledge of Australian electoral law and practice.