Executive Assistant
4 weeks ago
As part of the Freightways Ltd group of companies, SHRED-X is a fast paced and rapidly growing company providing complete secure destruction services for paper, electronic, product, and têxtile waste, diverting over 95% of processed waste away from landfill into sustainable initiatives.
We currently have an exciting full-time opportunity for a meticulous and professional Executive Assistant / Compliance Administrator, based at our north Gold Coast Head Office. This Executive Assistant / Compliance Administrator provides a high level of professional administrative and organisational support to the General Manager, the Executive and Compliance Team.
In providing this support the position exercises a high degree of communication competence, initiative, discretion and confidentiality.
**What’s in it for You?**
A fantastic location, Ormeau is mid-way between Brisbane and Gold Coast - 5 mins from the highway. Onsite parking, a great diverse team, corporate massages, tenure awards and much more.
And being part of a business that is truly making a difference in saving the planet.
**About You**:
You are a self-driven Executive Assistant with experience in providing high level confidential executive support to Executives, having intimate experience working within an ISO or EPA compliance area.
You have the following traits:
- A positive "can-do" attitude
- Highly organized.
- High attention to detail in your work, valuing accuracy over speed.
- Exceptional time management skills.
- Results orientated.
- A passionate critical thinker.
- A great communicator.
- You will wear our brand on the inside and out.
- You strive to be a valued team player.
**Ideally you will be able to demonstrate the following skills**:
- Coordination of meetings, workshops, team events & travel booking; preparing expense claims for the Executive Team.
- Maintain and report on correspondence and commitments and chase up items approaching their due dates.
- Manage the General Manager’s record keeping of received and distributed correspondence.
- Prepare agendas and minutes of various internal and external meetings convened or attended by the General Manager and Executive Team.
- Enjoy a shared reporting line to the General Manager and the Workplace Health and Safety Manager.
- Administration of the ISO and Environmental compliance actions and activities
- Create and maintain the Compliance SharePoint and folder structures.
- Coordination of ongoing Compliance tasks such as auditing and Compliance project initiatives.
- Co-ordinate relevant staff responses and/or inputs into projects, programs, reports, correspondence and corporate issues.
- Provide support to the Executive and Senior Leadership team as required.
**To be successful you will need**:
- Minimum of 5 years’ experience as an EA (or similar executive administrative role) within a corporate environment.
- Certificate 4 in Business Administration or equivalent, and a combination of relevant experience.
- Internal Auditor Certificate.
- Intermediate to advanced skills in Microsoft Office Suite - Word, Outlook, Excel, PowerPoint.
- A warm, professional demeanour.
**What is in it for You?**
- Birthday Vouchers, Tenure Awards and Celebrations
- Learning and development opportunities
- Great benefits including employee shopping discounts
- Employee reward and recognition program
- Corporate Uniform
- Employee Assistance Program (EAP) through Drake Works which covers mental health, nutrition, financial, legal, coaching and career transition support
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