Aps 6 - Minor Works and Property Officer

2 weeks ago

Sydney, Australia Federal Court of Australia Full time

**Position Overview**
Supporting the Assistant Director of Property, the Property, the Minor Works and Property Officer will take carriage and ownership of minor works across the courts while also being key in coordinating facilities management works as needed. The role will undertake administrative functions within the team, liaise and coordinate works with the FCA Entity’s Property Managers - Evolve FM, and provide advice and support to stakeholders around the country on property and minor works matters, including in the context of minor works and facilities management.

**Duties**
- Identify and develop minor works into a Scope of Works ready for tender,
- Assist in coordinating tender activities,
- Review tender documentation and recommend successful tenderers based on the Commonwealth Procurement Rules,
- Undertake contract administration functions including preparation of simple contracts, official orders, variations and related correspondence.
- Review all invoices before issuing them to the Director of Property for approval.
- Manage internal stakeholder relations, interpreting requests throughout the courts and resolving issues.
- Foster and maintain positive working relationships with clients, client sub-contractors, suppliers and consultants.
- Assist in the preparation and provision of data for monthly or annual reports and information as required,
- Participate in client meetings including the preparation of the meeting agenda and minutes as required,
- Contribute to the maintenance of policy and operational process documentation that supports the governance, oversight and management of capital works and facilities management,
- Monitor and report on property service provider and subcontractor performance in the management and delivery of services to support the delivery outcomes of the department,
- Complete monthly reconciliation for rental and property operating expenses, and
- Investigate and respond to identified issues and escalate as needed.

**Competencies & Attributes**
- Good knowledge of construction and minor works,
- Able to prioritise, track and programme works,
- Work independently and as part of a team under general direction,
- Communicate confidently and present information in a clear, concise and articulate manner,
- Demonstrated ability to develop, maintain and enhance key stakeholder relationships,
- Problem solving & decision making - can gather relevant information, prioritise and link the facts to make timely and informed decisions, and
- Able to express ideas clearly, effectively and with meaning (written & verbal), and to a variety of audiences. Enables effective communication across the function or team, encouraging constructive feedback and sharing of appropriate information to relevant parties. Uses listening and questioning to check for understanding.

**Qualifications**
- Industry recognised course in Building/Facilities Management or related extensive experience.
- Facilities Maintenance Management, Project Management and/or Property Management qualifications or extensive experience.

**Selection Criteria**

1.Experience and understanding of:

- Minor Works
- Facilities Management;
- Developing Commonwealth scoping documentation ready for tender
- Coordination of property related professional disciplines; and
- Contract management.

2. Demonstrated sense of timeliness and an ability to balance competing priorities, maintain high work standards and meet deadlines.

3. Demonstrated understanding/experience with Commonwealth Procurement Rules and Public Governance, Performance and Accountability Act

4. Demonstrated client service background and the ability to develop strong relationships with internal and external stakeholders.

5. Well-developed written and oral communication skills, including negotiation and representational skills, together with an ability to prepare comprehensive business cases, technical reports and briefing material.

**Contact Officer

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