Admin Support Officer

4 weeks ago

South Melbourne, Australia PERSOLKELLY Full time

Provide high level administration support and assistance to the Commencing Practice

team, including coordinating information, collating presentations and documentation,

and preparing communications and reports as requested
- Maintain an effective and efficient filing system in consultation with Central Records

to ensure all information is centrally recorded in HPRM, stored confidentially and

readily accessible
- Act as the initial point of contact for Commencing Practice by answering calls,

answering routine enquiries and processing messages for follow-up/action/referral
- Assist the Commencing Practice Lead and others as directed, with administrative and

secretarial support, including;
- Prepare and organise, where required, functions, venue, catering, travel and

accommodation arrangements and itineraries
- Provide general administrative support to the department including mail

collection and distribution, general filing, mail-outs and word processing activities

Position No: 791177 PD No: 0095 Date: February 2020

Page 2 of 3
- Assist with the preparation of draft correspondence and documents (e.g. business

cases, memos, reports, presentations) and written responses to correspondence
- Provide efficient and accurate responses to internal customer enquires
- Manage stock requirements of stationery, equipment, brochures and program

materials, including receipt and fulfilment of requests, and processing payments
- Process routine paperwork including invoices, purchase orders and monthly budget

report documentation
- With direction from the Commencing Practice Lead, create and produce documents
- Undertake research and project work in consultation with the Commencing Practice

Lead, when required
- Undertake other duties as may be required from time to time
- Proven experience in using computerised financial and management information systems, word processing and spread
- Previous experience with an Oracle database and enterprise level learning management system (desirable)
- Required to possess a current Victorian Driver Licence
- Willingness to travel throughout Metropolitan Melbourne and Regional Victoria as required

**Job Types**: Full-time, Contract
Contract length: 4 weeks

**Salary**: $45.02 - $46.00 per hour

**Benefits**:

- Professional development assistance
- Salary packaging

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay
- Tips

Ability to commute/relocate:

- South Melbourne, VIC: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office (preferred)
- Administration (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

Expected Start Date: 25/06/2023

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