Project Adminstrator

Primary Location

Clayton, VIC
Job Description Summary

The Project Administrator is responsible for a wide variety of tasks within the areas of operations, finance and office management across all business units.
About the Role

To contribute to the efficiency, profitability, and growth of Service Stream by performing a variety of customer facing and administrative functions, whilst adhering to relevant statutory legislation and Service Streams Policies and Procedures.

Nature of position: Permanent /Full time

Location: Clayton, Vic

Reporting Line: Program Manager

About the Role

Service Stream’s Utilities & Infrastructure Division are currently seeking a Project Administrator to join our Optus Colossus team

The Project Administrator plays a key role in the on-going project administration activities, ensuring that internal and external stakeholders are provided with the required appropriate artefacts and completion documents to ensure effective and on time payments both to sub-contractors and from the client.

**Job Description**:

- Management of all financial information relating to the works program including time and costs for labour, equipment and materials as well as management of invoices;
- Co-ordinating and managing purchase requisitions received from the operating unit/project team, ensuring that requisitions are processed in a timely and accurate manner
- Raise purchase orders within the Service Stream system in a timely and accurate manner from requisitions received or other methods of request as may be appropriate
- Management of compliance and client related documentation (for example audits, training records etc.);
- Report collation, archiving, distribution, maintaining document register, ensuring submission deadlines are met, tracking RFI’s, proof reading and formatting confidential documentation
- Co-ordinating and managing the provision of delivery/supply documentation (good receipt notes, delivery dockets and the like) from Comdain project/site/field staff or sub-contractors/suppliers to enable accurate and timely purchase order receipting;
- Entry of timesheet hours/costs, plant & equipment hours/costs and other project related charges as appropriate for the operating unit/project as required;
- Management of meetings including scheduling of meetings, distribution of the agenda and other materials and minuting meetings;

About You

This is a fantastic opportunity for a Project Administrator to build industry contacts and develop your career.

We are looking for an individual with;
- Prior experience in providing a high level of Project Administration and Finance to an engineering and construction team.
- Strong understanding of purchasing and goods receipting
- Experience with IFS or Greentree systems is desirable
- Intermediate to advanced level in MS Office suite (specifically Sharepoint, Word, Excel, Outlook & PowerPoint)
- Exceptional communications skills and ability to multitask
- Great interpersonal skills with an ability build excellent working relationship

**Benefits**:

- Hybrid working arrangement.
- Great Team Culture.
- Focus on employee reward and recognition.
- Wide range of corporate staff benefits - including discounts at major retailers across Australia.
- Opportunities for growth and development in a leading ASX-listed company.

About Us

ServiceStream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base.

ServiceStream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities.

ServiceStream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities.
Department

Projects

How to Apply