Buyer - Capital Spares

1 week ago

Perth, Australia Albemarle Corporation Full time

Are you inspired by “what’s next”? So are we.

When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU to be a part of it.

**Job Description**:
The Position

The Buyer - Capital Spares forms an integral part of Albemarle’s Supply Chain Team sourcing capital spares for Albemarle. Responsible for preparing, issuing, and following up on proposals, requisitions, purchase orders and other required documentation for the procurement of capital spares for operations. This includes, but is not limited to, day-to-day procurement and payables activities such as managing supplier relationships, expediting orders, managing receipt deviations with suppliers, establishing, and recording requirements in SAP with new and existing suppliers, and invoice management.

Key Responsibilities
- Actively work with Capital Projects and Operations to identify capital spares requirements.
- Actively work with suppliers to complete pre-qualification processes and maintain a clean and current database. Establish and maintain the vendor master in SAP.
- Actively work with suppliers to set-up catalogues and master agreements to draw on for procurement of items. Establish and maintain a material master in SAP, assisting with identification, coding and cataloguing of materials.
- Review all accuracy of documentation associated with capital spares purchases.
- Review purchase requisitions to verify accuracy, terminology, specifications and approvals.
- Enter purchase requisitions and create purchase orders in SAP and work with key stakeholders to issue suppliers with appropriate approved documentation.
- Work with key stakeholders to track and expedite the timely delivery of materials, services and equipment to meet end user expectations. Report status updates regularly.
- Work with stakeholders and suppliers to address billing issues and make the necessary adjustments in SAP to ensure the accurate and timely payment of suppliers.
- Ensure capital spares purchases are expedited and delivered in a timely manner.
- Ensure goods receipts are processed in a timely manner.
- Resolve shortages, missed or late deliveries and other issues that impact KPIs.
- Assist Contract Specialists in the coordination of procurement issues.
- Participate in review and progress meetings, as appropriate.
- Assess supplier performance, conduct audits and reviews and address issues in a timely manner

Work Experience / Technical Skill Requirements
- Excellent time management & multi-tasking skills
- Very strong verbal and written communication skills
- Ariba experience preferred.
- Intermediate / Advanced MS Word, Excel
- Strong awareness of local market across a range of requirements, or the ability to identify vendor options using all tools and resources quickly and accurately available.
- Ability to work effectively in a cross-functional, team-oriented environment.

Education / Qualification Requirements
- Minimum 5 years MRO related sourcing experience
- Governance - An absolute focus on governance, developing and adhering to policies, and procedures.
- Communication - Listens attentively, confirms understanding while clarifying current needs and issues. Solicits other ideas and opinions; incorporates their input. Clearly and concisely conveys thoughts and ideas through verbal and written communication.
- Drive for Results - Develops relevant individual work goals related to assignment in collaboration with supervision and can deliver satisfactory results. Recognises present opportunities and brings them to management’s attention.
- Strong knowledge of spares purchasing especially in the Capital and Operations environment.
- Business Partner - Seeks to understand the major priorities and policies of the business and established productive rapport and relationships throughout the organisation. Takes responsibility for handling requests and delivering appropriate solutions.
- Negotiation - Explores alternatives and positions to reach outcomes that gain all parties’ support and acceptance in an ethical manner.
- Strategic Thinking - Makes careful use of available information when studying issues, problems, or situations. Draws appropriate conclusions from available data. Recognises and considers implications of routine issues.

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