Assistant to Office of General Counsel at a Top

3 weeks ago

Sydney, Australia King & Wood Mallesons Full time

Varied legal executive admin support role covering dedicated EA responsibilities to the General Counsel, merged with adhoc team support as and when required, and including legal research capabilities.
- This role will suit a solution focussed career legal assistant with diary mgmt skills; an eye for detail; and who brings confidence from experience.
- Internal move brings you this opportunity.
- As a leading law firm, we actively seek people from diverse backgrounds to enrich our culture and performance.

Who are we?

A firm born in Asia, underpinned by world class capability.

With over 3000 lawyers in 29 global locations, we help our clients manage their risk and enable their growth. Our full-service offering combines un-matched top tier local capability complemented with an international platform.

We have deep roots in Australia spanning almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Role Detail

Based in the Sydney CBD office, with a balanced approach to work from home, the primary focus of this role is to offer executive administration support to the General Counsel, followed by adhoc team support to the small Office of General Counsel team as and when required.

Along with classic EA responsibilities, this role encompasses a broad range of other skills from producing and formatting legal documentation, creating and editing project documents, presentations for the General Counsel and coordinating short and long term projects.

Key responsibilities include:

- Providing administrative and project support to the General Counsel
- Ensuring efficient maintenance and organisation of documentation and correspondence.
- Coordinating receipt of new instructions from internal clients and liaising with the General Counsel for allocation of responsibility
- Proactively managing the General Counsel’s calendar, organising and scheduling client and internal meetings across multiple time zones; booking conference rooms, video conferences, equipment and catering where required
- Preparing correspondence and other documents including agreements, as well as presentations, reports, intranet updates and documentation
- Maintaining an efficient and effective filing system
- Financial management of invoices and attending to payment
- Organising regular team meetings and preparing agendas, taking minutes and following up on action items
- Making travel bookings for domestic and international travel
- Other duties as required for the Office of General Counsel’s priorities and objectives

About You

This varied role offers the ability to stretch and challenge yourself, acting as a confidant and right-hand person to the General Counsel. You will enjoy the diligence required and have an ability to think two steps ahead. Excellence without arrogance will set you up for success along with:

- Solid experience in Legal Secretary/EA role
- Advanced Microsoft Word, Excel, PowerPoint
- Diary management (Outlook)
- Ability to work autonomously and use initiative
- Demonstrated ability to prioritise and meet deadlines
- Excellent written and verbal communication skills
- High level of attention to detail
- Ability to ensure the strictest confidentiality
- Project coordination skills
- Problem solving approach
- Capacity to multi-task and a flexible, proactive attitude

Next Steps

Applications close COB Wednesday 13th March 2024.

If you have any questions or need any further information, please don’t hesitate to reach out to Bridget 02 9296 3563.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Why work with us?

We promote a collaborative culture where people feel respected, valued and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge,

driving innovative solutions for our clients

and creating

positive social impact


We live by our

Principles

, and strive for mastery in all that we do. We take pride in the high quality work we deliver. Working with colleagues and clients who are leaders in their fields, means the ability to explore new paths to progress with continual learning and development, career and leadership opportunities.

As part of the KWM community you’ll have access to a suite of wellbeing initiatives,

benefits

, policies and processes, to enable you to achieve your career goals..

At KWM, we’ll provide you with the platform to Learn, Master, Lead.

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