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El1 - Assistant Director, Records Management
1 month ago
**Contact Officer**:
**Closing Date**:
**11.59pm AEDT, Sunday 5 January 2025**
**Our Department Values**:
Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.
**The opportunity we have available**:
The **Data, Research, Strategy and Net Zero Division** provides products and services to support the organisation to deliver policy, programs, services and regulation for infrastructure, transport, communications, the arts, our regions, our cities and our territories.
The **Data, Systems and Information Management Branch** assists the department with embedding exemplary data and information management practices. This includes data governance and management, implementing projects under the National Freight Data Hub and providing geospatial and information management services.
The **Records Integrity Program and Management**team is dedicated to supporting the department’s operational and strategic objectives by providing and administering records management systems, training, support and guidance that enables compliant recordkeeping practices. The team supports staff to improve business efficiency through improved information sharing, reduced duplication and enhanced ability to locate and retrieve information to enable better decision making. The team ensures the department has a secure, compliant, and maintainable record keeping system and that staff adhere to the record keeping compliance standards set by the National Archives of Australia (NAA) and the _Archives Act 1983_. The team is responsible for working with the IT Division to deliver a project to migrate records from legacy systems to the department’s record keeping system, Records Workspace.
**What will you do?**:
The successful applicant will be required to:
- support the delivery of records and information management services in accordance with legislation, policies and procedures
- work closely with delivery partners to progress key priorities, such as the records migration project, and provide regular and accurate updates to the director, SES, and departmental committees
- work closely with and support the other team leads in driving their workstreams, including with the Records Management Unit, and other key priorities and projects
- successfully manage key project deliverables, ensuring that milestones are met in accordance to the project plan and schedule
- support the provision of expert advice to staff in relation to the life cycle of information assets, recordkeeping best practice and relevant legislative and administrative guidance
- drive continuous improvement, through periodic reviews of the team’s service offerings and resources including policies and standard operating procedures, to ensure best practice advice
- collaborate with, negotiate and influence internal and external stakeholders through effective communication, to achieve successful outcomes
- advocate for and support best practice records and information management.
**Who are we looking for?**:
To be successful in the role you will need to demonstrate your ability to:
- **Achieve results and quality outcomes**through a high level of understanding and working with relevant legislation, standards and policies, and of contemporary information management practices.
- **Think strategically** providing solutions to complex problems, while gathering appropriate evidence and exercising sound judgement.
- **Communicate effectively,** speaking with influence together with strong written skills to provide high-quality briefing and other advice under tight deadlines.
- **Collaborate across diverse teams** using strong stakeholder engagement and relationship management skills to navigate challenging circumstances.
- **Have a growth mindset** with leadership skills and experience, and support a culture in which your team will thrive and deliver quality outcomes. Work under pressure, managing competing priorities within your team in a positive and flexible manner.
Relevant tertiary qualifications in records and/or information management related studies are desirable but not essential. Experience in project planning and leading projects or multi-faceted tasks will be highly regarded. Demonstrated ability to improve on existing work processes, will also be highly regarded.
**RecruitAbility minimum requirements**:
Minimum requirements for this role include:
- **Achieve results and quality outcomes**through a high level of understanding and working with relevant legislation, standards and policies, and of contemporary information management practices.
- **Think strategically** providing solutions to complex problems, while gathering appropriate evidence and exercising sound judgement.
- **Communicate effectively,** speaki
