Office Administrator

7 months ago

Gold Coast, Australia SMEC Full time

Great office culture and team environment
- A multifaceted role where no two days are the same
- Hybrid and flexible work environment

About SMEC

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

Every employee plays a key role in shaping our business and is driven by teamwork, progressive thinking and creative ideas. We are committed to providing platforms to enable our people to engage in the business, deliver value to clients and develop their careers. When you join SMEC, you join a flexible growing organisation that has a genuine commitment to CSR, diversity and improving the world we live in.

SMEC delivers smart solutions for clients and communities in Infrastructure, Urban Development and Energy & Resources driven by a desire to improve the world in which we live. Our diverse and skilled teams are engaged in major projects across Transport, Water, Energy and renewables sectors.

The Role

We have an opportunity for an Office Administrator to help support our business. Based in the Gold Coast and reporting to the Office Manager, you'll be responsible for providing high quality administrative support to the office, with a focus on timely and accurate delivery, under mínimal supervision.

Responsibilities include, but are not limited to:

- Assisting the Office Manager to deliver effective, efficient and accurate administration services, ensuring high levels of customer service are provided to the business;
- Providing support to the front office, reception function, as required and directed by the Office Manager, to ensure that excellent customer service standards are met and a high standard of service delivery is achieved;
- Providing general administration assistance and support to market teams within the office, as required;
- Preparing, co-ordinating and distributing documents, reports and presentations;
- Assisting with providing effective administrative support and coordination to office functions, events and social activities, as required;
- Continually assess office procedures and processes to identify and suggest improvements
- Booking local, interstate and international couriers, as requested, adhering to company guidelines;
- Assisting in the management of project and pool vehicles including booking management, maintenance and servicing;
- Document management including physical and electronic archiving, filing, adhering to SMEC policies and procedures;
- Assisting with preparation of bids and submissions, including print production;
- Assisting with office compliance requirements and contribute to a safe office environment

About You

Suitable applicants will be/have:

- Previous experience in a similar or related role;
- Good verbal and written communication skills;
- A polite and professional approach to stakeholders at all levels;
- Solid organisational and time management skills, with high attention to detail;
- Ability to take initiative & work with mínimal guidance;
- Intermediate to advanced MS Office / ERP / CRM/Financial Software skills;
- A good working understanding of enterprise level software and general IT skills; and
- A proactive and solutions-driven approach to work.

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and rewarded.

How to Apply

All recruitment activities go through our internal Recruitment & Talent function and currently, this role doesn't require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

  • Customer Administrative Officer

    2 months ago

    Gold Coast, Australia Public Trust Office Full time

    About the role The Customer Experience and Delivery (CED) portfolio at Queensland Public Trustee (QPT) offers trusted financial decision-making advocacy, education, and financial services, empowering Queenslanders to plan and prepare for significant life events. As a Customer Administrative Officer, you will play an pivital role in delivering high-quality...

  • Administrative Officer

    7 months ago

    Gold Coast, Australia Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts Full time

    Key duties and responsibilitiesThe Administrative Officers' key responsibilities are: - Providing quality services in word processing, spread sheeting and data input. Providing administrative services including processing orders, claims for payment, filing, record keeping, administrative support and collation of data and information. Operation and...

  • Administration Officer

    6 months ago

    Gold Coast, Australia HAYS Full time

    Full time Administration Officer role available in Southport **Your new company** Our client is one of Queensland’s most-loved charitable organisations. They are looking for an Administration officer. This role is based in Southport QLD. **Your new role** As the Administration Officer, your primary role will be to provide proficient and professional...

  • Office Administrator

    6 months ago

    Gold Coast, Australia Hudson Australia Full time

    **Job Title**:Office Administrator **Duration**:4 weeks with possibility of extension **Location**:Yatala, QLD **Key Details** - Monday to Friday, 8:30am - 5pm - On time weekly timesheet payments - No vaccination requirements - Provided carparking **Key Responsibilities** - Processing invoices - Maintaining employee time sheets - Stationery orders -...

  • Office Administration

    1 month ago

    Gold Coast, Australia AAA Fencing & Supplies Full time

    Full Time Part Time - Gold Coast - Closes: December 19, 2024 **Job Categories**: Administration / Office Support | Other **AAA Fencing & Supplies** **Job Summary**: Experienced Strong organizational skills Proficiency in MS Office Excellent communication **Experience Required**: Any experience We are seeking an Experienced Office Administration to join...

  • Administrative Officer

    6 months ago

    Gold Coast, Australia Queensland Corrective Services Full time

    **In this role you will**: Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and...

  • Client Service Officer

    7 months ago

    Gold Coast, Australia Office of Industrial Relations Full time

    Workplace Health and Safety Queensland (WHSQ) is responsible for working with industry, unions and the community to improve work health and safety outcomes in Queensland. WHSQ works with industry and the community to build positive safety cultures and build safety capability, investigate workplace fatalities and serious injuries and where necessary uses...

  • Administration Officer

    2 months ago

    Gold Coast, Australia Icon Group Full time

    **Administration** **Gold Coast** **Full Time** **Icon Cancer Centre Australia** **Administration Officer (Medical Administration) - Icon Cancer Centres Gold Coast** - **Fast Paced **Medical Administration Role within a Large, Friendly and Supportive Team - Competitive Remuneration and an Opportunity to **Make a Real Difference**: - **Permanent...

  • Administration / Accounts Officer

    6 months ago

    Gold Coast, Australia CMW Geosciences Full time

    CMW is a trans-Tasman Geotechnical Consultancy with 19 offices and over 300 employees throughout Australia and New Zealand. Our projects cover construction and civil engineering from larger long-term national roading projects to smaller residential developments. CMW has maintained year on year growth since establishing in 2012 and the Gold Coast office is...

  • Office Administrator

    7 months ago

    Gold Coast, Australia IEPro Recruitment Full time

    **Benefits** - Work for an up and coming company that values and invests in their people - Route to career progression - Excellent team environment **Company** IEPro has been requested by their growing Civil Contracting Client to seek an ambitious Office Administrator to join their Gold Coast team. This is a company that treats its people with respect and...

  • Office Administrator

    7 months ago

    Gold Coast, Australia BDS Mechanical Full time

    **Administration - Gold Coast** BDS Mechanical has an exciting opportunity available for a motivated admin officer to join our team in the Gold Coast. Your position will be based in our Gold Cost office but supporting the Sunny Coast. This is a permanent/full time position with multiple options to progress in your career. **About us**: BDS Mechanical...

  • Administration Officer

    6 months ago

    Gold Coast, Australia RACV Full time

    **Gold Coast | RACV Royal Pines Resort**: - **Part-time 30 hours week | Monday - Friday**: - **Competitive Salary + 11% Super | Discounts on RACV products and resorts** **Great things start here** Be part of a purpose-driven organisation creating meaningful travel and leisure experiences, useful home products and services, better outcomes for drivers,...

  • Administration Officer

    6 months ago

    Gold Coast, Australia Queensland Police Service Full time

    **The core capability requirements for this role are**: - Contribute to the development, implementation and review of systems, policies and procedures which support the provision of services within Prosecution Services. Prepare and process correspondence and other documentation including data entry relevant to court documentation in accordance with approved...

  • Office Administrator

    4 months ago

    Gold Coast, Australia BDS Mechanical Full time

    **Administration - Gold Coast** BDS Mechanical has an exciting opportunity available for a motivated admin officer to join our team in Gold Coast and help out with administrative duties for our Sunshine Coast branch. This is a permanent/full time position with multiple options to progress in your career. **About us**: BDS Mechanical Repairs is a growing...

  • Office Administrator

    6 months ago

    Gold Coast, Australia BDS Mechanical Full time

    **Administration - Gold Coast** BDS Mechanical has an exciting opportunity available for a motivated admin officer to join our team in Gold Coast and help out with administrative duties for our Sunshine Coast branch. This is a permanent/full time position with multiple options to progress in your career. **About us**: BDS Mechanical Repairs is a growing...

  • Office Administrator

    4 months ago

    Gold Coast, Australia BDS Mechanical Full time

    **Administration - Gold Coast** BDS Mechanical has an exciting opportunity available for a motivated admin officer to join our team in Gold Coast and help out with administrative duties for our Sunshine Coast branch. This is a permanent/full time position with multiple options to progress in your career. **About us**: BDS Mechanical Repairs is a growing...

  • Receptionist / Office Administrator

    3 months ago

    Gold Coast, Australia The Recruitment People Full time

    The Recruitment People provide Recruitment and HR Solutions. Are you an organised, proactive individual with a passion for customer service and administrative support? We’re recruiting for a Receptionist for a reputable financial planning firm, located in a convenient office with parking on the Gold Coast. **The role**: This full-time, permanent position...

  • Administration Officer

    7 months ago

    Gold Coast, Australia Children, Youth Justice and Multicultural Affairs Full time

    **Key Responsibilities**: - Provide timely, high-quality advice and support to Youth Justice in relation to financial, human, and physical resources and activities. - Provide support and on-the-job mentoring to A02 administrative staff and trainees. - Provide administrative coordination and support in relation to Youth Justice activities, including record...

  • Administration Officer

    6 months ago

    Gold Coast, Australia Children, Youth Justice and Multicultural Affairs Full time

    The key responsibilities of the AO3 level Administration Officer in a Child Safety Service Centre are as follows: - Follow guidelines in relation to human resources, records management, finance, travel and administrative policies and procedures. Follow guidelines in relation to maintaining vehicle, building and equipment in line with departmental procedures...

  • Public Trust Officer

    4 months ago

    Gold Coast, Australia Public Trust Office Full time

    About the role Imagine starting your day with a sense of purpose, knowing your work creates a meaningful difference. As a Public Trust Officer (PTO), you're not just managing cases; you're fostering positive relationships, contributing to change processes, and enhancing the overall customer experience. It's a journey where your skills are a lifeline for...