Project Officer

**Job no**: 537040

**Work type**: Full-time

**Location**: Geelong - Waurn Ponds

**Categories**: Administration, Building and Property Services
- Based at our Geelong, Waurn Ponds Campus
- Full-time and continuing
- HEW 6 $85,588 - $92,428 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

Our reputation has been built on the dedication and expertise of our staff. We offer a dynamic, diverse and inclusive working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure people choose to come, and stay at Deakin and contribute to our ongoing success.

The Design and Construction team is responsible for the delivery of new buildings and large-scale refurbishments which are planned, designed and constructed to meet Deakin’s long-term infrastructure needs.
The Project Officer role supports projects and ensures they respond to the project brief and comply with University Design Standards for Facilities, Campus Planning Guidelines, Building Regulations and all relevant Codes. Supervises external consultants and contractors to ensure effective completion of allocated projects under the direction of the Director, Design and Construction or other Senior Infrastructure and Property team members. Ensures resources for allocated projects are kept within agreed budgets and timeframes. Liaises with appropriate site personnel, project stakeholders and other Infrastructure and Property team members to ensure projects are compliant. Supports large-scale projects, including project reporting, coordinating cost estimates, obtaining quotes, conducting reviews and awards tenders, will also take a lead role on smaller projects and reports on their progress and provide advice and information to the relevant audiences.

**Your key responsibilities will include**:

- Develop and provide the necessary documentation and reporting to support the management and coordination of the program and/or project
- Prepare and monitor project schedules, resources, budgets, cost estimates and provide progress and status reports and manage changes as they arise
- Coordinate internal resources and third parties and/or vendors to execute projects
- Measure and review project performance
- Establish and demonstrate a high level of learning, energy and commitment and maintain personal integrity and make decisions consistent with University values
- Plan and prioritises work and critical activities appropriately and recognises barriers to achieving outcomes, finds effective ways to deal with them and evaluates progress
- Plan and oversee all aspects of the end-to-end project to deliver sustainable outcomes, value within constraints of time, cost and quality
- Seek feedback from clients regarding their satisfaction and perspective with products or services received, respond to feedback with openness and transparency and seek to identify ways to better service the stakeholder
- Develop and implement practical, accessible solutions based on stakeholder needs
- Communicate with confidence using examples and the most appropriate influencing technique for a given situation to increase understanding and support

**Relationships**:

- Internal relationships: Infrastructure and Property, Campus Operations, University stakeholders, Digital Services, Finance and legal
- External relationships: Contractors and Consultants

**To be successful, you’ll have**:

- A Degree with subsequent relevant experience; or
- An equivalent combination of relevant experience and/or education/training. (Building, architecture or project management)
- Experience in the commercial / institutional construction industry
- Experience coordinating external contractors and consultants to achieve objectives
- Experience in organising the design and construction of varied works
- Experience in recognising and critically analysing client / user requirements
- Knowledge of the building industry including occupational health and safety guidelines in respect of construction
- Ability to manage project specific finances and work within a budget

**Applications for this position close on Sunday 26**th** March 2023**
- Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend third-party sites to undertake University activities will also be required to comply with any other directions or requirements in place at the third-party location._

**SPECIAL REQUIREMENTS**
- Drivers Licence
- Working with Children Check

**Please submit your updated resume and a short cover letter outlining your skills and experience for this