Aps4 Administration Officer

7 months ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Administration Officer on a contract for 18 months.

**Position Overview**

**Duties & Responsibilities**:
The APS4 Administration Officer will be required to undertake Accounts Payable activities, being responsible for processing invoices and reimbursements received for payment. They will undertake the payment of creditors in an efficient, timely and accurate manner, with great attention to detail and organisational ability.

The APS4 Administration Officer will:

- Process outgoing payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
- Facilitate payment of invoices due by processing credit card and invoice payments within specified timeframes
- Understand expense accounts and cost centres
- Understand compliance issues around accounts payable processes, and
- Answer queries from suppliers and other business departments about accounts payable or payments made.

They will be required to share information, monitor work practices, set work priorities and develop local procedures. They may supervise and provide leadership to a team, providing coaching and on-the-job training for newer and less experienced team members.

The APS4 Administration Officer may be required to communicate with, respond and provide advice to a range of stakeholders on moderately complex operational and administrative issues to achieve work unit and Department’s outcomes.

**_Accounts Payable role specific requirements are:_**
- Proven working experience as Accounts Payable Clerk or a willingness to learn
- Data entry skills along with an aptitude for numbers
- Proficiency in English and in MS Office Suite
- Computer literacy, including confidence using Microsoft Word and Excel
- A high degree of accuracy and attention to detail
- Well-developed communication skills including negotiation and representation skills
- The ability to take the initiative, set and manage competing priorities and meet tight deadlines
- Strong verbal communication skills, including active listening and telephone manner; a substantial component of the role involves make payments over the telephone
- Data entry for accurately processing invoices and payments, and
- Mathematics for reconciling invoices and identifying areas of concern.

**Position Objective/s**:
We are seeking a suitably qualified applicant who is able to demonstrate their ability to:

- Provide assistance and perform moderately complex tasks and activities that support the delivery of procedural, operational, administrative and business support activities.
- Develop and maintain an understanding of Department's corporate requirements including relevant legislation, established principles, work practices and procedures necessary to achieve work area outcomes.
- Work collaboratively in a team-based environment actively participating in and contributing to team meetings and exchange information to support the work area and team objectives.
- Liaise with internal and external stakeholders and respond under limited direction to changes in stakeholder needs and expectations to achieve outcomes.
- Collect and analyse data and information and provide assistance in the preparation of written submissions, briefs, inquiry outcomes, corporate reports, minutes and other correspondence for Department’s and external stakeholders.
- Take the initiative to progress work to meet business objectives, recommend solutions for issues impacting on the achievement of desired outcomes and seek advice and guidance on more complex issues.
- Seek clarity and understand the reasons for decisions and recommendations and explain to others how they are relevant to the work being undertaken.

**Mandatory Requirements**:

- Successful applicant is required to have a Baseline Security Clearance, or ability to obtain.

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