Attendance Officer

2 weeks ago

Gold Coast, Australia Education Full time

**About the Department**:
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights. Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision. Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student.
**About Picnic Creek State School**:
Picnic Creek State School is a Prep to Year 6 campus located in the growth corridor of the northern Gold Coast. We have a dynamic and enthusiastic staff. This year has been our 'Year of Connection'. Our staff are committed to building relationships with students and families; as well as partnering with our community. We have an inclusive education model that is passionate about every student succeeding.
**About the role**:As the Attendance Officer you will**:

- Support a learning environment by monitoring student attendance, producing absence reports for senior leaders, and liaising with parents/carers to verify student absences.
- Contribute to the effective and efficient operations of the school by providing a high level of administrative support to the Principal and Business Manager.

**Responsibilities include**:

- Generate daily reports on absenteeism, send SMS messages to parents/carers, advise and follow up with teachers, and document relevant information on OneSchool.
- Generate an 'Attendance Report' providing information to Deputy Principals.
- Collect and coordinate data to determine and document reasons for absences by students who are chronically absent, provide information to school leaders where necessary, liaising with the Head of Special Education, Deputy Principals and Guidance Officer.
- Monitor attendance as a means of increasing awareness of students experiencing problems, and to allow for intervention before such problems get out of hand, and provide this information and advice to assist teachers with managing students with non-attendance issues.
- Daily rollover of data from ID Attend into One School
- Co-ordinate medical requirements for Sporting activities and Excursions
- Answer telephone enquiries
- Filing and archiving
- Assist with the manual recording of paper Consent Manger forms
- General administrative duties
- Effectively communicate with a range of stakeholders face to face, telephone and written communication
- Knowledge of One School and ID Attend is preferable but not essential
- Ability to work independently as well as part of a team
- Show initiative and be flexible to the needs of he school
- Strong customer service skills, remain calm in unpredictable situations
- Sound computer skills
- Professional telephone manner
- Follow Department of Education processes and protocols
- Awareness of WHS requirements
- Willingness to learn and provide exemplary service to our school community

Please refer to the attached role description for any mandatory requirements for this position.
**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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