Event Coordinator

6 days ago

Sydney, Australia Westpac Group Full time

**Event Coordinator - 25190**
- **12 month max term contract, with a view to permanency**:

- **Sydney, NSW**:

- **Will be required to be in most of the time, but will have the flexibility to work from home occasionally**:

- **Be flexible with the times of work as it is dependent on the events
**How will I Help?**
As an Event Co-ordinator, you will be responsible for providing first class event marketing solutions to the Westpac Group, including high quality delivery that:

- Brings to life the brand strategy;
- Puts the customer at the centre of everything we do;
- Supports the group’s sustainability agenda;
- Positions the group as the leading financial services company in Australia and New Zealand.

The Event Coordinator role is responsible for assisting in the management of the events portfolio within Westpac including:

- Provide event support and administrative assistance to all members of the Events team
- Set up and schedule webcasts for the AV Team
- Update and maintain the accuracy of master event calendars on a timely basis
- Schedule fortnightly Events team meetings and develop agendas for each
- Be able to build effective working relationships with internals and external key stakeholders
- Arrange regular supplier meetings on behalf of the team and manage the accurate processing of all invoices
- Ensure compliance to relevant internal processes, risk procedures, compliance and legislative requirements
- Maintain content on the Events team OneNote and event templates
- Assist Event Managers/Specialists with the printing, production and collation of event collateral, packing and unpacking of event toolboxes
- Manage the timely distribution of event materials with courier companies
- Assist members of the team with event budget reconciliations, pCard reconciliations, event reporting, travel bookings and other event support where required
- Conduct research into venues, speakers, AV, entertainment, theming and merchandise where required
- Consistently re-evaluate working practices in terms of efficiency, innovation and cost cutting procedures and seek out and implement new practices where required

**What’s in it for me?**
You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is helping Australians succeed. So we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure.

**What do I need?**
Knowledge/Qualifications/ Experience
- Demonstrated experience as an Event Coordinator or in a similar role within a Financial Services or a corporate environment would be highly desirable
- Strong experience and skills in managing administrative processes and procedures on a timely basis
- Ability to engage and influence people internally and externally
- Strong background in working with others to achieve outcomes
- Ability to transfer creative ideas into an outcome
- Identify and address areas of risk within the business and our event processes
- Tertiary qualifications in event management, marketing, communications, or another related discipline would be an advantage but not essential.

Technology Capabilities
- Advanced level Microsoft Outlook, OneNote, Teams, Planner, Excel, Word and PowerPoint desirable
- An understanding of digital technology in the events space, including webcasting, streaming, podcasts, interactive voting, webinars, social media an advantage
- An understanding e-marketing and event management systems (particularly Aventri) preferable.

**What is it like to work there?**
We aim to provide one big, supportive team of people who love helping others succeed. Working with us you'll discover new ways of working, and an exciting range of roles to showcase your skills. As an equal opportunity employer, we’re proud to have created a culture where people can be their best, in an environment that values diversity and flexibility. And one where everyone belongs.

**How do I Apply?**
- The health and wellbeing of our employees is our top priority. We’ve developed clear standards to ensure our people are confident, safe and healthy whether they’re working from a Westpac Group site or working from home. These are based on expert medical advice and Safe Work Australia guidelines. _

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