Team Assistant

3 weeks ago


Sydney, Australia Tailored Recruitment Full time

Be part of an exciting industry
- Collaborative | Fun Team
- Highly regarded Law Firm | Outstanding reputation

One of Australia’s most highly regarded Entertainment law firms based in Sydney are seeking a team orientated legal assistant to support the firms Film & TV Group comprising of 6 lawyers. After 31 years of supporting the group Director his current assistant is retiring and we are looking for someone sensational to fill her shoes and redefine the role

We are searching for a self-directed individual who can provide secretarial support and make this role there own.

The successful applicant must have strong IT competency with a high level of proficiency in Microsoft Office, SharePoint, Microsoft Exchange and Google Docs (particularly Google Docs and Google Sheets). You must be able to demonstrate high attention to detail, be meticulously organised with a professional demeanour and exercise sound judgment when balancing competing priorities. Your ability to work to tight deadlines must be second nature as well as your discretion when managing a wide range of tasks and confidential matters with integrity and poise.

**Duties to the role include**:

- Preparing and issuing invoices on a monthly basis, including meeting the requirements of client billing platforms.
- Provide secretarial and general administrative support, including drafting and editing legal correspondence and documentation.
- Meeting and conference bookings together with organisation of travel arrangements.
- Registering new clients and matters.
- Maintenance of precedents: conversion, formatting, cross referencing and indexing.
- Providing back-up assistance to the firm’s administration team as and when required.
- File closing.

**About You**:

- At least 3 years plus secretarial experience.
- Willing to take on extra projects not just administrative tasks and secretarial duties.
- Driven and passionate about being part of an exciting industry and see projects being brought to fruition.
- Impeccable communication skills and upbeat personality.
- Resilient with the ability to guide and manage the group director and a team of lawyers.
- Meticulous attention to detail and work ethic.

Flexible hours and working arrangements are all negotiable after probation period.



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