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Assistant Director, Ministerial Office Support

4 months ago

Canberra, Australia Department of Employment and Workplace Relations Full time

Executive Level 1
- Canberra, ACT
- $115,996 - $128,200

**About the Department of Employment and Workplace Relations**
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**
Reporting to the Director of the Parliamentary Systems Team, the Assistant Director of the Ministerial Office Support Team (the Team) is responsible for the delivery of premier service to our Ministers’ offices to assist with administrative activities and addresses time sensitive matters, where the department can administratively assist. The Team provides support to our Ministers’ offices and their staff and administer a range of portfolio related entitlements regarding the Members of Parliament Staff Act (MoPS Act). The Team is responsible for the recruitment of Departmental Liaison Officers seconded to our Ministers’ offices and their ongoing support. The Team plays a lead role during Parliamentary sitting periods by anchoring the management of the department’s Question Time Briefs.

**Duties and Responsibilities**
Responsibilities of the Assistant Director may include:

- Managing a small team in supporting the Ministers’ offices and your Director
- Regular contact and meetings with Departmental Liaison Officers (DLOs) and Ministerial staff (when required) both remotely and in person at Parliamentary House
- Provide high level support and advice to DLOs and other departmental staff seconded to our Ministers’ offices on departmental and Government processes and entitlements
- Recruitment of DLOs including training and induction
- Undertake procurement activities and management of accounts and subscriptions for our Ministers’ offices
- Financial management and reporting for our Ministers’ offices
- Management of the Parliamentary courier service contract and the departments Question Time Briefs process.

**How to Apply**
Applicants are required to provide up to a two-page summary (no more than 1000 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

**Please refer to the Job Information Pack for more information about the role.**

Job Information Pack Opens in new window