Administrative Assistant
2 months ago
POSITION NUMBER
3528
- DEPARTMENT
VET Directorate
- ROLE TYPE
Non-teaching
- JOB TYPE
Full time
- CONTRACT
Ongoing
- LOCATION
Fairfield, Heidelberg, Preston
- APPLICATIONS CLOSE
05 March 2023**ADMINISTRATIVE ASSISTANT**:
- **Annual Salary $56,788 - $61,320 + Superannuation**:
- **Work as part of a team that provides administrative support to our Vocational Education Programs.**:
- **Positions available at our Heidelberg, Preston & Fairfield campuses we offer onsite parking and we are close to public transport**
**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.
At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.
***:
**About the role**:
Work as part of the Directorate’s administration team, working in a flexible and collegiate manner to ensure the institutes policies and procedures are implemented, and that efficient and effective administration is provided and dealings with employees and the public is professionally undertaken.
Work as part of a team that provides administrative support to both Vocational Education and Higher Education programs.
Focusing mostly on supporting the Vocational Education courses within school, the position incumbent will provide high-level customer service while maintaining strictest confidence of information regarding the personal records of students, the content of examinations, and other materials.
***:
**Duties**:
- Provide high-level customer service to internal and external clients, ensuring that all possible measures are taken to respond to their needs and requests in a timely fashion, disseminating accurate and timely information to internal and external stakeholders and ensure all enquiries are handled with tact and diplomacy.
- Provide accurate and consistent record keeping and maintenance including databases, filing and archiving systems (hardcopy and electronic), to comply with Institute policy and procedures and external quality assurance requirements.
- Provide proficient use of software e.g. Outlook, MS Word, MS Excel, SharePoint, CELCAT and Student Management System (STRATA) and support in the setting up of the Markbook functionality, working with Program Leads to ensure the accuracy of Markbook entries.
- Support Project area in monitoring of outstanding results, unresolved attendance and training plans, working with departments in rectification procedures and implementing Course Standards.
- Assist the programs in academic administration such as the management of assessment procedures, flexible learning, and day-to-day student administration.
- Assist with the administration of accreditation/ renewal of accreditation process of courses as instructed by the Directorate Administrator.
**Skills and experience required**:
- A current Working With Children Check (Employee).
- Appropriate experience in administrative support roles preferably in a education setting.
- Demonstrated high-level administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite.
- Demonstrated experience in or ability to undertake administrative support of internal and external accreditation processes in both Vocational education.
- Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external
- Current CV
- Cover Letter
- Key Selection Criteria response
Key Selection Criteria can be found in the Position Description at the bottom of the page.
**_ Diversity and Inclusion _**:
- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _
**_ Vaccination_**_ Requirem_**_ents_**:
- The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by Melbourne Polytechnic._
- As such, offers of employment from Melbourne Polytechnic are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the sam
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