Executive Assistant, PMO
2 months ago
Location: Melbourne | CBD
Job type: Full time
Organisation: Victorian Health Building Authority
**Salary**: $90,067 - $102,192
Occupation: Administration/Secretarial
Reference: VG/1683508
***:
The Executive Assistant provides professional high level administrative and executive support and related services for the Director, PMO & Governance. This includes managing the activities of the Director and liaising with senior management and key staff within the Department, the broader public service/sector and the private sector.
The role requires a highly organised and methodical individual with a communicative and collaborative approach, initiative and the ability to work with mínimal supervision, so as to ensure that deadlines are met, and a high standard of work is achieved.
**Are you**:
- A highly organised and methodical individual who enjoys a busy environment.
- Able to prioritise tasks in a dynamic and demanding environment
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work
- Able to work with mínimal supervision, be flexible and take initiative?
**Accountabilities**
- Prepare information and other content within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
- Operate with confidentiality, discretion and a high-level of integrity and autonomy in managing communication between the Director, key stakeholders and the community and independently allocate issues for resolution and reporting by directors, managers and other employees.
- Provide a range of effective executive support functions, including: providing quality support to committees, working groups and meetings as relevant and required; preparing reports, briefs and correspondence on complex issues.
- Arrange meetings and events as relevant and required, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Undertake project work as requested by the Director.
**Mandatory Vaccination Policy**
**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
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