Parish Administrator

St John's Darlinghurst
**Location**:Darlinghurst, NSW
**Date advertised**: 25th September 2024

**Job Type**:Full time
**Closing Date**:When Position is Filled

**Supervisor**: Rector (The Rev Dr Matt Wilcoxen)

**Hours**: 38.6 hours (5 days/pw, 1.0 FTE), M-Th 9am-5pm, Sun (9am-12pm, 4pm-7pm), some flexibility in working arrangements is negotiable.

**Remuneration**: $66,000/annum + superannuation

**The Parish Administrator **furthers the life and ministry of St John’s by developing, maintaining, and overseeing essential administrative systems for the church.

**THE IDEAL PARISH ADMINISTRATOR**
- Is a mature Christian who loves God and the church.
- Is eager to serve and enjoys providing ministry support.
- Is highly self-motivated, works well independently and with others, and can juggle multiple tasks at once.
- Enjoys problem solving, optimising systems, organisation, and long-range planning.
- Is a competent user of current computer and communications technology.
- Is highly attentive to detail.
- Is affable, warm, hospitable, and flexible.
- Can manage contract employees and delegate tasks to others.
- Is an active member of St John’s or is willing to become one.

**ESSENTIAL ROLES AND RESPONSIBILITIES**

**Communications**
- Oversee the comprehensive communications strategy for the church.
- Ensure that sermons, retreat messages, and other teachings are recorded and made easily available to the congregation and the public.

**Sunday Services**
- Attendance at both the 10am and 5pm services as service coordinator, assisting clergy, staff, and volunteers.
- Maintain the information and contact management systems of the church (Elvanto), including teaching other staff and volunteers how to make the most of it.
- Coordinate processes for transitioning visitors into faithful, regular participants and connecting them with community life and volunteer opportunities.
- Support and coordinate volunteers for Sunday services, including creating quarterly rosters and sending reminders.
- Attend and participate in weekly staff meeting and other staff planning activities, keeping the staff equipped and informed on systems, calendar, logistics and operations.
- Maintain and update an employee handbook and policy manual for office operations.

**General Administration**
- Update 10am and 5pm service bulletins each week and print;
- Update 10am and 5pm slides each week;
- Oversee the parish calendar, assisting staff, volunteers, and outside groups with scheduling.
- Maintain accurate records of Sunday attendance, parish membership, worship services, baptisms, weddings, funerals, and other significant milestones in the church.
- Ensure that necessary supplies are kept in stock at our office and worship space.
- Respond to enquiries from 3rd parties about booking the church (e.g., for weddings or funerals), providing quotes and managing the booking and billing processes.
- Supervise the Sexton (janitor/groundskeeper) to ensure that St John’s facilities are being cleaned and maintained adequately.
- Liaise with contractors or tradespeople who are providing maintenance, repairs, or inspections for St John’s facilities.
- Maintain risk and incident report systems, ensuring timely communication of WHS risks and incidents to the wardens.
- Any other reasonable administration to ensure safe and efficient functioning of St John’s facilities.

**Financial & HR Administration**
- Be the primary point of contact with our accountancy providers (Benkorp) on accounts payable and accounts receivable.
- Ensure that the proper and up-to-date church staff financial forms and documents are provided to Benkorp in a timely manner.
- Use Xero regularly to stay on top of incoming and outgoing payments, ensuring that things are coded accurately.
- Assist the rector and the wardens in preparing the annual budget each year.
- Any other reasonable administration to ensure safe and efficient functioning of St John’s finances.

**Miscellaneous**
- Other reasonable administrative tasks assigned by the rector or wardens.

**_Please be aware that this job ad was placed and authorised only for the sydneyanglicans.net website._