Branch Administrative Assistant

4 months ago

Sydney, Australia Succession Recruitment Pty Ltd Full time

**What's in it for me?**

**10 month Fixed Term Mat Leave contract - with a potential to extend if successful**

This Stockbroker/Funds Management Company has a reputation as being a leader in their field and continues to grow from strength to strength.

You'll be supported by a fun-loving and hard-working team with nurturing management who want you to be successful and for you to grow within the firm. Although this is a 10 month fixed term contract (for Mat leave cover), there may be opportunities for extension or permanency if you are successful

As the company encompasses a wide range of services, you'll have exposure to Advisers, branch managers and operations staff and you’ll always be busy with a variety of tasks and responsibilities

**What will my day to day look like?**

This is a busy role assisting the Branch Manager and Assistant Branch manager that will require strong organisational skills, communication skills, client service skills, attention to detail and the ability to multitask.

You will also take care of:'
- Administrative and organisational support
- Onboarding new staff - New Hire setup and orientation.
- Maintaining attendance records, compliance records contact lists and calendars
- Processing expenses and invoices and travel bookings
- Floor Seating Plan Management
- Answering enquiries and complaints.
- Assisting with general office maintenance and maintenance of office supplies.
- Maintaining and co-ordinating employee gifts
- Managing venues, budgets, invitations, and RSVPs
- Communicating event details with Management, Advisers, Marketing, and Reception teams.
- Maintaining ticket allocations and guest lists.
- Scheduling internal and external meetings
- Registering for conferences and arranging payment
- Organising & assisting with staff social events
- Arranging documentation and scheduling meetings for Financial Adviser reviews.
- Diary management
- Preparing, composing, and editing letters, reports and other materials
- Scheduling regular Branch updates and co-ordinate required training.
- Organising training sessions for Adviser Assistants.
- Organising desk coverage of Assistants on leave
- Assist to maintain Fire warden and First Aid Officer records.
- Oversee confidential document disposal processes.
- Act as Workplace Health and Safety Representative
- Branch contact to assist marketing team with large scale events and National initiatives.
- Raise IT requests and escalate hardware Support
- Process adviser code change requests.

**What skills and experience will I need for the role?**

You are super organised with a love for a fast paced environment and have fab multitasking skills You love interacting with staff of all levels and can work well under pressure. You are hardworking, motivated, and positive with a ‘Go-Getter’ attitude You are resourceful and think on your feet with the ability to plan, prioritise and problem solve.

You also have:

- Previous Client services, Adviser assistant, Office Manager/Assistant or Receptionist experience
- Experience with event management/travel and expense management
- Excellent verbal and written communication skills
- Strong computer skills including proficiency in Microsoft Outlook, Word, Excel and PowerPoint and video conferencing systems

**Sounds Great How do I apply?

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