Accounts Receivable Clerk

About us:

- **Septic Systems Australia**(SSA) was established in Victoria in 2003 and is 100 per cent Australian owned and operated. SSA’s core business is the installation, servicing and repairs of domestic, commercial and industrial wastewater treatment plants and pumping stations.
- **Harmor Liquid Waste Solutions**, operating throughout Australia for over 20 years, provides high-quality liquid waste solutions across various industries. Committed to stakeholders including team, customers, and the environment, the company is guided by ISO certifications in Quality, Safety, and Environment. With over 54,390 jobs completed and a strategic partnership with Septic Systems Australia, Harmor continues to lead in innovative and efficient waste management solutions.
- **Yarra Valley Septic Tank Cleaning**, a family-operated business founded over 30 years ago, now operates out of Kilsyth, VIC. As an EPA accredited waste transporter, the company is committed to environmental responsibility and prioritizes the health and safety of the community. They specialize in septic tank pumping, desludging, and comprehensive grease trap and liquid waste management, having completed over 126,412 jobs and serving more than 14,500 happy customers

**Our Core Values**:

- We Do What We Say We Will Do
- We Protect The Environment And The Safety Of Our Team
- We Smash Customer Expectations
- We Are One Team
- We Are The Benchmark

**About the role**:
**Key Responsibilities**:

- **General Accounting**:_
- Reconcile invoices with expenses and payments.
- Track and monitor company expenses.
- **Payables**:_
- Verify and approve purchase orders using our designated PO procedure, ensuring compliance with company protocols.
- Manage and record all supplier invoices, resolving discrepancies and maintaining an accurate accounts payable system.
- Process refunds and payments to vendors on schedule to sustain supplier relationships and streamline cash flow.
- **Receivables**:_
- Via Field Insight, Create and process invoices accurately and on schedule across all business units.
- Monitor and manage accounts receivable balances, engaging directly with clients for overdue payments.
- Conduct regular follow-up on outstanding invoices, ensuring timely and effective communication to minimise outstanding debts.
- Maintain organised records of receivable accounts and payment histories, adhering to data accuracy and confidentiality.
- Coordinate with debt collection agencies and manage debt collection database.
- Attending regular Debtor meetings with Management.
- Phone calls chasing Debtors for payment / overdue invoices (High Volume)
- **Administrative & Office Support**:_
- Oversee general office procurement for supplies and equipment, collaborating with vendors as required.
- Briefing suppliers and obtaining estimates, when required
- Arranging mail, courier services and deliveries, as required

**Qualifications & Attributes**:

- Minimum of 5 years in a similar accounts role, with demonstrated experience in accounts receivable and payable.
- Proficiency with accounting software (e.g., Xero, QuickBooks) (preferred)
- Proficiency with MS Office, particularly Excel. (Essential)
- Excellent communication and interpersonal skills, fostering positive client and vendor interactions.
- Strong decision-making and problem-solving skills.
- High attention to detail, accuracy, and organisation in all tasks.
- Ability to manage multiple responsibilities and prioritise effectively to meet deadlines.
- Team-oriented with a proactive approach to problem-solving and continuous improvement in processes.

**What We Offer**:

- Competitive salary.
- Extra annual leave day for your birthday
- Comprehensive training and ongoing professional development.
- Opportunity for career advancement.
- Supportive and inclusive work environment.
- Regular social team bonding events.

**Job Types**: Full-time, Permanent

Pay: $65,000.00 - $75,000.00 per year

**Benefits**:

- Employee mentoring program
- Professional development assistance

Schedule:

- 8 hour shift

**Experience**:

- Accounting: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person