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Amep/see Admin Officer

4 months ago

Melbourne, Australia Swinburne University of Technology Full time

We are currently seeking an Admin Officer for the provision of timely and effective administrative management for project/programs managed within the Department. The Adult Migrant Education Program (AMEP) and the Skills for Education and Employment (SEE) programs are funded directly through Commonwealth. The Adult Migrant English Program (AMEP) is a free service to help eligible migrants and humanitarian entrants with low English levels to improve their English language skills and settle into Australia. The Skills for Education and Employment (SEE) program helps eligible job seekers learn the skills they need to get the job they want by improving their language, reading, writing and maths skills. Both programs are delivered at all 3 campuses and can have over 1000 students studying at any given time and bring significant revenue to the University.

The Admin Officer role will work under routine supervision to manage the administrative requirements of the AMEP/SEE project/programs in accordance with the University’s policies and procedures and within the defined scope of the project/programs. The incumbent will collaborate with other project/program staff to ensure the successful delivery of project outcomes and ensure that all AMEP and SEE data is gathered and entered according to contract guidelines and provide other administrative support as required.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Coordinate project/program plans and scope to ensure that key deliverables meet project timelines, service delivery standards and budget in line with stakeholder expectations and client needs.
- Assist in the resolution of project/program issues and mitigate any project risks.
- Support the project/program team in ensuring that all contractual requirements and client needs are met.
- Comply with all Swinburne University policy requirements and relevant external policies and regulations.
- Provide timely and accurate data required for external contract audits in a professional and timely manner.
- Ensure the delivery of a customer focused service that considers stakeholder needs in accordance with organisational expectations.
- Must be willing to travel and work across campuses if needed.

**Qualifications**
- Completion of an associate Diploma level qualification with relevant work-related experience or a Certificate level qualification with post-certificate relevant work experience or an equivalent combination of relevant experience and/or education/training.

**Please refer to the job description for a complete list of the selection criteria**

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ or 'begin' and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: 12 September 2023 at 5.00pm.**

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

**Equity and Diversity**
Swinburne is a large and culturally diverse organisation, and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant_

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