Procurement Specialist

Full-Time procurement Information Co-ordinator
- $70,000 to $90,000 p.a. plus superannuation
- Access ongoing training, development programs and career advancement

Pegasus Supply Solutions was founded in 2007 in Sydney, Australia, starting with modest origins but a commitment to delivering sincere and high-quality service. Over time, the company has become a key supplier to numerous cruise ships operating in and visiting Australia. By fostering strong partnerships with businesses across Asia and the Pacific, Pegasus has expanded its reach and now serves a growing clientele, facilitating greater exports of Australian products to these markets. As the industry evolves, Pegasus remains proactive, continuously acquiring new partnerships and innovating methods to enhance and expand its services for customers.

This opportunity is a full-time position (38 hours per week).

Position Responsibilities and Tasks
- Collect, analyze, and organize procurement-related information including supplier data, purchase orders, contracts, and pricing details.
- Liaise with procurement teams, vendors, and internal stakeholders to ensure smooth communication and collaboration throughout the procurement process.
- Utilize procurement software and databases to input and update information accurately, ensuring data integrity and accessibility for relevant parties.
- Track the progress of procurement requests, approvals, and deliveries, identifying any bottlenecks or delays and taking proactive measures to address them.
- Prepare regular reports on procurement metrics, such as spending patterns, vendor performance, and compliance with procurement policies and regulations.
- Provide insights and analysis based on procurement data to inform strategic decisions regarding vendor selection, contract negotiations, and cost-saving opportunities.
- Stay informed about relevant laws, regulations, and industry standards related to procurement, and ensure that procurement activities adhere to all applicable requirements.
- Assist in evaluating potential suppliers by gathering and analyzing information on their capabilities, reliability, and performance history.
- Assist in the administration of procurement contracts, including tracking key dates, terms, and obligations, and communicating with vendors as necessary.
- Offer guidance and training to internal stakeholders on procurement processes, systems, and best practices, ensuring that they understand their roles and responsibilities in the procurement process.
- Implement efficient workflows and procedures to facilitate smooth operations within the company, including managing paperwork, handling correspondence, and scheduling meetings.
- Assist in maintaining accurate records of inventory levels, tracking incoming and outgoing shipments, and coordinating with warehouse personnel to ensure timely fulfillment of orders.
- Serve as a point of contact for customers, addressing inquiries, resolving issues, and ensuring a high level of satisfaction with the company's products and services.

**Qualifications and Skills**:

- Relevant Qualification
- A minimum of two-three years' experience in a similar role.
- Strong data analysis skills to make informed procurement decisions.
- Proficient in negotiating favourable terms and contracts with suppliers.
- Strong interpersonal skills for building and maintaining relationships with suppliers and internal stakeholders.
- Ability to anticipate and plan for future procurement needs.
- Meticulous attention to detail to ensure accuracy in procurement documentation and compliance.

**Salary**:
The role offers a remuneration package ranging from $70,000 to $90,000 p.a. plus superannuation for a 38-hour work week.