Adminstration Assistant

Location: Melbourne | Western Metropolitan

Job type: Full time / From 19/01/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1356255

**Selection Criteria**:

- SC 1 Demonstrated high interpersonal communication skills and experience working collaboratively as a member of a team whilst maintaining confidentiality
- SC 2 Demonstrated commitment to professional learning and growth for both self and others.
- SC 3 Demonstrated experience and capability to Reception/administration/finance role
- SC 4 Demonstrated experience in monitoring work flow and developed strategies for achieving work targets.
- SC 5 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

**Role**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the Principal and Business Manager, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Undertakes VASS and/or VET administration support
- Administering first aid for students
- Recording first aid incidents
- Contacting parents
- Liaising with staff and parents
- Managing the first aid room - supplies, epipens, medical plans, etc
- Accounts receivable
- Accounts payable
- Attendance

**Responsibilities**:

- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers, payments.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
- All duties as requested by the Business manager and Principal class

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:
Child Safe Standards: Policy | education.vic.gov.au

**DET Values**:
The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DE’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DE values is available at:
**Other Information**:

- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
**Adminstration - Truganina North Secondary School (Interim Name)**

**Dual Campus - Dual Opportunities**

**Respect, Excellence, Innovation & Community**

**Opening Term 1, 2024 - Year 7 and Year 10**

Truganina North Secondary School (interim name) requires teachers who are innovative, flexible, and confident in their ability to contribute to the school c