Executive Services Officer

1 month ago

Brisbane, Australia Education Full time

**About the Department**:
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
**Your Role**:As the Executive Services Officer you will**:

- Provide high quality confidential administrative and executive support to the Senior Executive Officers within the branch.
- Liaise with senior management, and representatives of business units and regions across the department, and other government agencies to ensure the provision of high-quality administrative support functions.
- Provide administrative and executive support, including meeting preparations and coordination along with secretariate functions.
- The Executive Services Officer reports to the Principal Advisor. This position will also be required to work under the direction of the multiple Senior Executives across School and Region Reviews, Curriculum, Teaching and Learning and Digital and Virtual Learning areas.

**Responsibilities include**:

- Maintain effective time management practices for senior management, including coordinating diary appointments, prioritising correspondence and responding to outstanding queries and requests for information.
- Coordinate travel arrangements and handle with a high level of accuracy the processing of travel claims payments and reconciliations, using appropriate software programs and adhering to departmental standards.
- Develop, implement and review executive support systems and procedures within the branch to ensure that they operate in accordance with departmental requirements and standards.
- Maintain a high level of accuracy in all correspondence and administrative documents using appropriate software programs, including MS Teams, Content Manager and OneNote.
- Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes.

**Our ideal applicant will have the following key attributes**:

- Outstanding communication skills, customer service and the ability to build and maintain professional relationships;
- High-level skills in problem solving, prioritisation and managing competing demands in a timely manner;
- Excellent attention to detail and flexibility to meet the changing needs of the Senior Executives and the broader branch;
- Experience with appropriate software programs, including Outlook, MS Teams, Content Manager, SAP and OneNote; and
- Experience working with a broad range of internal and external stakeholders.

**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
- Attach a 2-page response to the How you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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